Executive Assistant & Family Office Manager

Anderson Recruitment Ltd; Gloucester; On-site; GBP 40,000 - 50,000; Part time

Job summary

A reputable recruitment agency is seeking an Executive Assistant to provide high-level support to the Chairman and manage operations of a family office. The successful candidate will coordinate meetings, oversee a complex diary, and ensure smooth administrative processes while maintaining confidentiality. This role offers a salary of £23ph and operates Monday to Friday, 8:30 am to 4:30 pm. A fun and dynamic work environment is expected with great benefits.

Benefits

28 days holiday plus bank holidays

Supportive work environment

Dynamic culture

Qualifications

• Experience managing complex diaries and coordinating high-level meetings.
• Proficiency in maintaining confidentiality and supporting high-profile individuals.
• Ability to liaise with various stakeholders effectively.

Responsibilities

• Act as the first point of contact and liaison for the Chairman.
• Manage the day-to-day operations of the family office.
• Oversee planning and logistics for family events and household projects.

Skills

Emotional intelligence

Organisational skills

Proactive problem-solving

Discretion

Job description

Overview

The role will be on a temporary basis to cover whilst the client recruits permanently. Opportunity to join a leading and growing very well-established company based in Quedgeley, Gloucester that we have worked with for many years. This company offer a great benefits package (including a whopping 28 days holiday PLUS bank holidays!), the environment is fun, dynamic and vibrant.

This is a pivotal role designed to provide seamless, high-level support to the Chairman across both his professional and personal life, while also managing the day-to-day operations of a small, agile family office. It combines the responsibilities of an experienced Executive Assistant with those of a Family Office Manager, requiring operational oversight, emotional intelligence, and absolute discretion. The successful candidate will be a trusted gatekeeper, organisational linchpin, and proactive problem-solver — ensuring the Chairman and his family are fully supported across all aspects of business, personal, and household matters.

Responsibilities

• Act as the first point of contact and liaison between the Chairman and internal/external stakeholders, both professional and personal.
• Manage a complex and dynamic diary, coordinating high-level meetings, events, and domestic/international travel.
• Prepare detailed itineraries, briefing packs, board papers, agendas, presentations, and notes.
• Screen and respond to calls, emails, and correspondence on behalf of the Chairman; manage priorities with foresight.
• Track action items, ensure follow-ups, and maintain an overview of short-, medium-, and long-term priorities.
• Uphold strict confidentiality, acting as a trusted gatekeeper and sounding board.

Family Office Operations & Lifestyle Management

• Oversee the efficient day-to-day running of the family office, ensuring smooth administrative processes and proactive service.
• Coordinate with legal, financial, investment, and property advisors, acting as the operational conduit between the family and external professionals.
• Maintain and manage digital and physical filing systems, ensuring data is secure, up-to-date, and easily accessible.
• Support budgeting, cash flow tracking, expense management, invoice approvals, and reconciliation processes.
• Lead planning and logistics for family events, household projects, holidays, and private functions.
• Support management of multiple residences — liaising with contractors, managing property maintenance schedules, insurance, and household service providers.

Personal & Family Support

• Organise all aspects of family life including children’s school schedules, medical appointments, family travel, and diaries.
• Coordinate lifestyle services such as private memberships, health and wellness schedules, personal shopping, and gifting.

Candidate Profile

We are looking for a calm, discreet and capable individual who thrives in a fast-moving environment where trust, precision, and adaptability are paramount. The right candidate will bring a blend of corporate polish and personal warmth, with the ability to manage complexity while ensuring discretion and empathy.

Salary & Hours

Salary – £23ph

Hours - Monday – Friday – 8.30am – 4.30pm