Executive Assistant, Everest Global Markets

Everest; City Of London; On-site; GBP 45,000 - 65,000; Full time

Job summary

A global financial services firm in London seeks an Executive Assistant to the Head of Global Markets. This role involves managing complex schedules, coordinating meetings and travel, and facilitating communications. Candidates should have significant experience supporting C-suite executives and be adept at managing multiple priorities. This position offers a full-time role in a collaborative and inclusive work environment.

Qualifications

• Proven ability to manage complex travel arrangements.
• Strong communication skills for stakeholder engagement.
• Adept at managing executive schedules efficiently.

Responsibilities

• Manage the Head of EGM’s diary to balance priorities.
• Plan and coordinate executive meetings and committees.
• Prepare agendas, minutes, and follow-up actions.

Skills

Extensive EA experience supporting C-suite executives

Ability to manage multiple diaries

Experience preparing committee packs

Proven ability to coordinate stakeholders

Experience coaching or mentoring support teams

Background in financial services

Tools

Concur

Job description

Overview

Title: Executive Assistant, Everest Global Markets

Company: Everest Advisors (UK), Ltd.

Job Category: Administration

Role Purpose

As the Executive Assistant to the Head of Everest Global Markets (EGM), you will provide high-level executive support with additional coordination across the wider team. You’ll be a confident communicator, adept at engaging with internal and external stakeholders, and skilled in managing complex schedules and meetings. You will ensure meetings are planned and executed efficiently, coordinating agendas and supporting materials to enable seamless collaboration across the team. Your proactive and consistent support will help the Head of EGM and the broader team focus on strategic priorities and operate effectively as one aligned unit. As part of the international support network, you’ll contribute to a culture of collaboration, sharing best practices and role-modelling excellence in stakeholder engagement and continuous improvement.

Key Responsibilities

• Manage the Head of EGM’s diary, balancing strategic priorities, business needs, and personal commitments.
• Plan and coordinate executive meetings and committees, ensuring alignment with governance calendars.
• Prepare agendas, minutes, and follow-up actions for meetings.
• Liaise with internal teams and external stakeholders, including client EAs, to ensure seamless coordination.
• Work with the Company Secretary to manage annual meeting calendars and EMAL events.
• Organise complex travel itineraries and prepare travel documentation.
• Manage expense submissions and approvals via Concur, ensuring compliance with travel and expense policies.
• Monitor and manage communications, including email triage and document preparation.
• Support internal and external communications in collaboration with PR and communications teams.
• Provide personal support to the Head of EGM, including ad-hoc appointments and travel.

Professional Experience

• Extensive EA experience supporting C-suite executives.
• Proven ability to manage multiple diaries and complex travel arrangements.
• Experience preparing committee packs, agendas, and minutes.
• Proven ability to coordinate and manage stakeholders.
• Experience coaching or mentoring support teams.
• Background in financial services is desirable.

What if I don’t meet every requirement? At Everest we are dedicated to building an inclusive and authentic workplace. So, if you are excited about this role but your past experience doesn’t align perfectly with every element in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles. Please let us know if you need any accommodations throughout the application or interview process.

Our Culture

At Everest, our purpose is to provide the world with protection. We help clients and businesses thrive, fuel global economies, and create sustainable value for our colleagues, shareholders and the communities that we serve. We also pride ourselves on having a unique and inclusive culture which is driven by a unified set of values and behaviors. Click here to learn more about our culture.

• Our Values are the guiding principles that inform our decisions, actions and behaviors. They are an expression of our culture and an integral part of how we work: Talent. Thoughtful assumption of risk. Execution. Efficiency. Humility. Leadership. Collaboration. Inclusion and Belonging.
• Our Colleague Behaviors define how we operate and interact with each other no matter our location, level or function: Respect everyone. Pursue better. Lead by example. Own our outcomes. Win together.

All colleagues are held accountable to upholding and supporting our values and behaviors across the company. This includes day to day interactions with fellow colleagues, and the global communities we serve.

Type: Regular

Time Type: Full time

Primary Location: London

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