Executive Assistant, EU, Supply Chain, Transportation Planning & Operational Excellence

Amazon; Sheffield; On-site; GBP 28,000 - 40,000; Full time

Job summary

A leading global tech company seeks a highly organized Executive Assistant to support the Supply Chain and Tech Director. This role involves managing complex calendars, coordinating travel, and facilitating essential meetings. Candidates should possess strong communication skills, attention to detail, and the ability to manage confidential information effectively.

Qualifications

• Extensive experience as an Executive Assistant at a senior leadership level.
• Experience managing calendars and coordinating international travel.
• High proficiency in English; knowledge of other EU languages is a plus.

Responsibilities

• Manage complex calendars and prioritize scheduling for executives.
• Coordinate domestic and international travel, creating detailed itineraries.
• Organize various meetings, off-sites, and social events, handling logistics.

Skills

Organizational Skills

Written and Oral Communication

Attention to Detail

Customer Obsession

Problem-Solving

Education

Degree level qualification or equivalent

Tools

Microsoft Office

Outlook

Job description

Executive Assistant, EU, Supply Chain, Transportation Planning & Operational Excellence

Amazon is seeking a highly motivated, organized and customer obsessed Executive Assistant with a history of high performance to support the Supply Chain and Tech Director in Supply Chain, Transportation Planning & Operational Excellence (STEP). STEP is at the heart of the Amazon customer experience, driving innovation for our customers to enhance product availability and speed while reducing costs and carbon emissions.

EU STEP brings together Supply Chain, Network Design, and Transportation Planning teams to improve end-to-end forecasting, network flow, planning, and execution. It also brings together our teams from across the business focused on our Operational Excellence pillars - Amazon Customer Excellence Systems (ACES), Learning, Quality, Service, Sustainability and Reliability Maintenance Engineering (RME) Field teams. This integration strengthens operations and execution while driving quality improvements and enhanced customer experience across the entire value chain.

The successful candidate will work closely with other Executive Assistants throughout the Operations, Retail, FBA, Tech organizations across Amazon teams in multiple regions. You will possess the ability to complete complex tasks, varying projects, and organize important events through planning accurately and efficiently with little or no guidance. You will be able to react with the appropriate level of urgency to situations that require a quick response or turnaround. You will be comfortable taking action without having to know the full picture and will efficiently solve difficult or complex problems that affect people within the department or other related groups.

You should ideally have knowledge and experience of working with a global team across multiple time zones, languages and exposure to international cultures. The ability to meet tight deadlines, work in a highly ambiguous environment and switch gears at a moment's notice is a requirement. Candidates should demonstrate an understanding of business structure as well as the desire and aptitude for learning new concepts quickly.

High levels of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is required. In addition, exceptional written and oral communication skills, high attention to detail, bias for action and detailed planning and organizational skills are a must. Advanced knowledge of Microsoft Office and Outlook tools is also required.


Key job responsibilities
The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture.

• Proactively manage two executive's complex calendars with attention to accuracy, detail, and allocation of time to promote productivity and recognize the need to re-prioritize as appropriate.
• Travel coordination, domestic and international. Create detailed travel itineraries and coordinate with in-house travel agents to ensure smooth transitions between time zones; manage international travel processes including passport, visas, and any other applicable documentation.
• Organize and manage meetings (may include setting agendas and driving follow-up of action items), off-sites, on-sites, and team-based social events, with associated budgets and logistics. International travel is required.
• Process expense reports and invoices. Act as liaison between the Director, their directs and associated teams.
• Work in partnership with org leaders, functional business partners (e.g., Finance, HR) and other EAs to provide seamless support to the Directors and their teams.
• Understand the business priorities and identify process improvements to create efficiency and scale for the Senior Leaders and their leadership teams.
• Tracking and driving completion of key deliverables and follow-up on outstanding items.
• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting various documents and correspondence, and other tasks that facilitate the Directors ability to effectively lead their teams.
• Support annual operational planning process, business planning and performance review cycles.

BASIC QUALIFICATIONS

BASIC QUALIFICATIONS

• Demonstrable experience in the key responsibilities of the role, as described above in the job posting.
• Extensive experience as an Executive Assistant, Personal Assistant or Secretarial experience at Director or Senior leadership level.
• Experience with executive level calendar management, domestic or international travel coordination.
• Advanced MS Office knowledge (Word, Excel, Outlook, PowerPoint).
• High proficiency of English; open to other EU languages.

PREFERRED QUALIFICATIONS

PREFERRED QUALIFICATIONS

• Experience in a fast-paced, high-tech company working with leaders supporting Global Business and process driven environment would be beneficial.
• Degree level qualification or equivalent.

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page ) to know more about how we collect, use and transfer the personal data of our candidates.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.