Executive Assistant (Estate Agency)

CareerVive; Nottingham; Hybrid; GBP 26,000 - 40,000; Full time

Job summary

A leading estate agency in Nottingham seeks an Executive Assistant to support the CEO and ensure smooth operations. This role blends traditional EA duties with property tasks, opening doors to future leadership opportunities. Ideal candidates will have a proactive attitude along with an ambition to grow within a supportive culture.

Benefits

Professional development budget

Mentorship directly from the CEO

Hybrid working options

Supportive, no-egos culture

Qualifications

• Support the CEO’s time and help keep the business moving.
• Prepare briefing packs, coordinate marketing assets, and track compliance.
• Act before being asked and manage multiple priorities.

Responsibilities

• Own the CEO’s diary and prioritize schedule.
• Liaise with clients, contractors and manage communication efficiently.
• Co-ordinate viewings and manage marketing assets.

Skills

Proactive mindset

Sharp communication

Tech confidence

Calm under pressure

Education

Desirable 2–3 years in the industry

Tools

Alto CRM

Microsoft/Google Workspace

Job description

Our client is a fast growing, family run estate agency covering sales, lettings, management and consultancy. After 25 years in property they are looking to expand and gain the support of a proactive, engaged and supportive Executive Assistant who can support the CEO directly to help the business grow.

Why this role matters

Your mission is simple:support the CEO’s time and help keep the business moving. You’ll blend classic EA duties with property and operational tasks so the founder can stay laser focused on growth. If you later want to step into senior lettings or operations leadership, the runway is there, but it’s also a perfect springboard into a top-tier EA career. Don't worry, if there are things you are unfamiliar with in the description below, please do apply because our client is willing to teach you all the knowledge required, it's more about the personality fit and the proactive individual who can grow with the agency.

What you’ll do

Executive & office support

• Own the CEO’s diary: prioritise, schedule and resolve clashes before they happen
• Triage emails and calls, drafting responses and surfacing only what needs the CEO’s eyes
• Prepare briefing packs, slide decks and meeting notes; chase actions to completion
• Book travel, accommodation and event logistics with an eagle eye on cost and detail
• Conduct quick research (competitors, tech tools, market insights) to inform decisions
• Whilst initially remote whilst the office set up is final, you will keep the office running - supplies, small IT issues, vendor coordination

Property & marketing support

• Post and update listings in Alto CRM and on portals; ensure photos, copy and compliance docs are flawless
• Liaise with photographers, videographers and copywriters to create standout marketing assets
• Co-ordinate viewings, references, tenancy paperwork and key handovers
• Track compliance dates (Gas Safety, EICR, deposit registrations) and chase suppliers or landlords
• Run light social-media and email campaigns, monitor performance and suggest tweaks
• Spot process bottlenecks and propose smarter workflows across lettings and ops

What you’ll bring

• 2–3 years in the industry is desirable but not required
• Alto CRM proficiency (or fast learning ability)
• A proactive mindset - you act before being asked and love a shrinking to do list
• Sharp, warm communication with clients, contractors and C-suite alike
• Tech confidence across Microsoft/Google Workspace; hungry to master new tools
• Calm under pressure - deadlines, last-minute changes and multiple priorities don’t rattle you
• Ambition: whether you see your future in senior lettings, operations leadership or elite EA work, you want to grow fast

What we offer

• Choice of full-time hours or a reduced-hours week that still covers core business needs
• Professional development budget and direct mentorship from the CEO
• Hybrid working: typically 2–3 days in the office / on site
• A supportive, no-egos culture that rewards initiative and lifelong learning
  

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Business Consulting and Services

Referrals increase your chances of interviewing at CareerVive by 2x

Get notified about new Executive Assistant jobs in Nottingham, England, United Kingdom.

Mansfield, England, United Kingdom 3 days ago

Loughborough, England, United Kingdom 6 days ago

Leicester Forest East, England, United Kingdom 2 days ago

Loughborough, England, United Kingdom 6 days ago

Langford, England, United Kingdom 7 months ago

Nottinghamshire, England, United Kingdom 2 days ago

Chesterfield, England, United Kingdom 1 month ago

Derby, England, United Kingdom 2 weeks ago

Loughborough, England, United Kingdom £35,000.00-£40,000.00 6 days ago

Nottingham, England, United Kingdom 1 week ago

Nottingham, England, United Kingdom 1 week ago

Castle Donington, England, United Kingdom 1 week ago

Newark-On-Trent, England, United Kingdom 1 week ago

Loughborough, England, United Kingdom 1 week ago

Loughborough, England, United Kingdom £26,000.00-£30,000.00 1 week ago

PA to Executive/Associate Principal & SLT Team

Coalville, England, United Kingdom 12 hours ago

Castle Donington, England, United Kingdom 1 day ago

Castle Donington, England, United Kingdom 2 weeks ago

Ilkeston, England, United Kingdom 1 week ago

Nottingham, England, United Kingdom 2 weeks ago

Nottingham, England, United Kingdom 2 weeks ago

Nottingham, England, United Kingdom 2 months ago

Admissions Hospitality Assistant - part time

Grantham, England, United Kingdom 3 days ago

Newark-On-Trent, England, United Kingdom 3 weeks ago

Burton Upon Trent, England, United Kingdom 2 weeks ago

Mountsorrel, England, United Kingdom 2 weeks ago

Nottingham, England, United Kingdom 1 week ago

Nottingham, England, United Kingdom 2 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.