Executive Assistant - Corporate & Commercial services

Freeths LLP; Oxford; On-site; GBP 28,000 - 35,000; Full time

Benefits offered by this job

Employee awards

Recognition programs

Competitive rewards and benefits

Job summary

A leading law firm is seeking an Executive Assistant for its Corporate & Commercial services team located in Oxford. The successful candidate will manage administrative tasks, support client teams, and ensure compliance with internal processes. You will demonstrate excellent organization, communication skills, and a proactive approach to supporting the team. This is an opportunity to join a dynamic firm that values employee recognition and offers competitive rewards and benefits.

Qualifications

• Relevant office-based administration experience is required.
• Experience with case management systems is a plus.
• Good knowledge of Microsoft Office tools is essential.

Responsibilities

• Provide administrative support for corporate and commercial services.
• Manage document production and data entry.
• Liaise with clients and produce regular update reports.

Skills

Office-based administration experience

Document management knowledge

Microsoft Office proficiency

Effective communication

Organizational skills

Customer service focus

Attention to detail

Job description

Executive Assistant - Corporate & Commercial services page is loaded## Executive Assistant - Corporate & Commercial serviceslocations: Oxfordposted on: Posted Todayjob requisition id: JR101272**About the role**As an Executive Assistant you will provide administrative, financial and file management support for corporate and commercial services division. This role will work across multiple client teams. We trust our people to work flexibly in the way that works best for them, their teams and our clients. Our firm is set up to ensure everyone’s voice is heard, and mutual respect is shown by all.**Key Responsibilities*** Liaising with admin and other staff at key client(s), being a first port of call for queries and resolving these or referring on as appropriate.* Ensuring current knowledge and adherence to client specific protocols and processes.* File opening and closing liaising with lawyers for required information; processing within the case management and finance systems for file opening and closing; generation of client care documentation and recording of other compliance information on file opening.* Production and circulation of regular update reports for client.* Conflict searches: Processing and triaging conflict searches on new files for lawyer review.* Creating and uploading information to client data rooms.* Updating and maintaining files, ensuring post and documents are copied, scanned and printed as appropriate and are named and filed correctly in our case management system.* Document production: audio typing and general document production (Word, Excel, PowerPoint).* Entering data into the key dates system.* Time recording if required for self or as a lawyer’s delegate.* Processing room and taxi bookings as required, organising hand deliveries and courier requests.* Assisting with the processing of bills and expense claims as required.* Completing cheque requests, money in and money out requests.* Proactively offer assistance wherever possible.* Ensure compliance with firm wide/department policies and procedures including ensuring internal client data accuracy.**Your skills and qualifications*** Relevant office-based administration experience.* Good experience of document management/case management systems and a willingness to learn new systems when applicable.* Good knowledge of Microsoft Office.* To be an effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times.* An effective team player.* Good organisational skills and ability to manage own time effectively within a fast-paced environment, meet deadlines and remain calm under pressure.* Conscientious, taking personal responsibility for own work and accountability for its delivery and quality.* Positive can-do attitude with the ability to learn new systems and processes and adapt to change.* Excellent attention to detail.* Customer service focused.* Proactive, professional and flexible approach to work.# # **Smart. Bold. Together. We Are Freeths.****Become part of the team at Freeths.****View some of our recent highlights on our website** **.****2. Think Recognition:** Sharing success matters to us. We love to showcase excellent work across the firm and celebrate our people through our employee awards. We recognise our teams work hard together to deliver the best solutions for our clients. That’s why great work is well rewarded - our rewards and benefits are among the best in the business.We are committed to sourcing candidates directly where possible. For particular roles, we may work with preferred suppliers who will be invited by our resourcing team to support us. We may also agree to accept CVs from other suppliers on an ad hoc basis (to be agreed in writing). We will not be responsible for fees in relation to CVs or profiles submitted directly to our partners or other employees or for any applications not submitted via our portal. Agencies should contact our recruitment team before submitting unsolicited applications.