Executive Assistant - Citi

Jobs via eFinancialCareers; London; On-site; GBP 40,000 - 50,000; Full time

Job summary

A leading company is seeking an Executive Assistant to support senior management in a dynamic environment. The role involves managing calendars, coordinating travel, and providing administrative support. Ideal candidates will have strong communication skills and previous office administration experience, preferably in financial services.

Qualifications

• Previous office administration experience in financial services.
• Demonstrated ability to quickly gain command of new systems.

Responsibilities

• Supports MD level manager and entire department.
• Manages day to day calendar(s) of senior management.
• Coordinates travel arrangements and prepares expense reports.

Skills

Communication

Microsoft Office

Self-motivated

Detail oriented

Education

Bachelor's/University degree

Job description

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The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities:

• Directly supports an MD level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
  
  
  

Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented
  
  
  

Education

• Bachelor's/University degree or equivalent experience
  
  
  

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Job Family Group:

Business Strategy, Management & Administration ------------------------------------------------------

Job Family:

Administrative Support ------------------------------------------------------

Time Type:

Full time ------------------------------------------------------

Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi .

View Citi's EEO Policy Statement and the Know Your Rights poster.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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