Executive Assistant - Central Hull

Office Angels; Hull and East Yorkshire; On-site; Full time

Job summary

Une opportunité excitante pour un Assistant Exécutif au sein d'une organisation du secteur public à Hull. Vous serez responsable du soutien administratif au Chief Executive, en organisant des réunions, des déplacements et en coordonnant la communication. Ce poste temporaire offre la possibilité de devenir permanent et permet un équilibre entre le travail de bureau et le télétravail après la formation. Si vous êtes organisé et proactif, ce rôle est fait pour vous!

Qualifications

• Expérience en tant que PA/EA à un niveau exécutif.
• Capacité à gérer des agendas complexes.
• Compétences en prise de minutes précises.

Responsibilities

• Organiser des horaires, préparer des documents pour les réunions.
• Gérer la communication et la correspondance pour le Chief Executive.
• Coordonner des événements internes et externes.

Skills

Diary Management

Organisational Skills

Interpersonal Skills

Communication Skills

Attention to Detail

Confidentiality

Education

Degree level education

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Executive Assistant / Personal Assistant

Central Hull

£18-20 per hour

3 month temporary contract with opportunity to apply for permanent role

Full time in the office initially but will move to 4 days in office and 1 day WFH once training is complete

Are you an organised and proactive individual looking to embark upon an exciting executive support opportunity? Our public sector client is seeking a dedicated Executive Support Officer for a new project due to launch imminently. If you want to be involved in the launch of something special and become an integral part of the team this could be a fantastic opportunity for you!

What You'll Do:
As an Executive Support Officer, you will play a crucial role in ensuring the smooth operation of the Chief Executieve's activities. Your responsibilities will include:

• Diary Management: Organise busy and complex schedules, prioritise workloads, and coordinate paperwork to keep the Chief Executive on track.


• Meeting Support: Act as Meeting Secretary by preparing documents, taking minutes, and following up on action items to ensure effective meetings.


• Information Management: Draft, proofread and coordinate correspondence, report and presentations. Also condense and filter communications, saving valuable time for the Directors.


• Manage Deadlines: Supporting the Chief Executive with organisation and prioritisation to meet critical deadlines.


• Stakeholder Interaction: Liaise with senior stakeholders including government departments, local authorities and business leaders


• Event Coordination: Plan and coordinate both internal and external events, making them memorable and efficient.


• Travel Arrangements: Book travel, hotels, and conferences.

What We're Looking For:

To excel in this role, you should possess the following essential qualities:

• Proven experience as an PA/EA, having supported to Executive level.


• Excellent diary management skills and the ability to maintain confidentiality at all times.


• Exceptional organisational skills and the ability to work independently.


• A flexible attitude that allows for quick changes in focus.


• Strong interpersonal and communication skills, with an eye for detail.


• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.


• Experience in producing accurate, timely meeting minutes.


• Previous experience within the public sector would be highly desirable but not essential.

Desirable Qualities:

• A strong academic background, ideally educated to degree level

Why Join Us?

This is an incredible opportunity to work alongside a passionate leadership team in a supportive environment. You will be instrumental in driving the success of this department while developing your skills and growing your career.

If you're ready to take on a challenging yet rewarding role and make a difference in a vibrant organisation, we want to hear from you!

Apply Today!

Embrace this opportunity to become an integral part of our client's team. Send your CV to [e-mail] or call 01482 611030.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.