Executive Assistant, AWS Global Financial Services

AWS EMEA SARL (Switzerland Branch); Manchester; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading cloud services provider in Manchester seeks an experienced administrative support specialist to assist Director-level business leaders. The role involves detailed planning, calendar management, and event coordination. Ideal candidates will have over 5 years of experience, proficiency in Microsoft Office, and exceptional communication skills. Join a dynamic team where your organizational skills will greatly contribute to success.

Qualifications

• 5+ years work experience in a fast-paced, administrative capacity.
• Exceptional written, verbal, and interpersonal communication skills.
• Detailed planning, time management and organizational skills.

Responsibilities

• Proactively coordinate and engage with leadership in planning and organizing events.
• Management of complex calendar and scheduling requirements.
• Drive key team activities (such as staff meeting agendas, all-hands meetings).

Skills

Attention to detail

Organizational skills

Time management

Interpersonal communication

Education

University or College diploma (or equivalent)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft SharePoint

Job description

AWS Global Sales drives adoption of the AWS cloud worldwide, enabling customers of all sizes to innovate and expand in the cloud. Our team empowers every customer to grow by providing tailored service, unmatched technology, and consistent support. We dive deep to understand each customer's unique challenges, then craft innovative solutions that accelerate their success. This customer-first approach is how we built the world's most adopted cloud. Join us and help us grow.

Do you see yourself as a substantial contributor to the success of innovative business leaders? Amazon Web Services is seeking an exceptionally bright, strong multi-tasker and self-motivated individual to support Director-level business leaders. This exciting role requires superior attention to detail, the ability to meet tight deadlines, superior organizational skills, and the ability to juggle many critical deadlines. A high level of integrity and discretion required in handling confidential information. Consistent professionalism in dealing with senior professionals both internally and externally is important, as is a good sense of humor. The successful candidate will possess the ability to complete complex tasks and projects quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without knowing the total picture.

Responsibilities for this position include the ability to contribute to a global administrative support team, to think and plan ahead, delegate responsibilities appropriately, and manage time effectively.

Key responsibilities include :

• Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars
• Management of complex calendar and scheduling requirements
• Tracking and helping drive completion of key deliverables and following up on overdue items
• Drive key team activities (such as staff meeting agendas, all-hands meetings, supply ordering)
• Manage group logistics
• Extensive travel coordination (international and domestic)
• Participate in planning of events
• This position will work with other assistants throughout the GFS organization and across the rest of the company

Basic Qualifications :

• 5+ years work experience in a fast-paced, administrative capacity
• Proficiency with Microsoft Office, specifically Outlook, Word, Excel, PowerPoint and SharePoint
• Exceptional written, verbal, and interpersonal communication skills
• Detailed planning, time management and organizational skills

Key job responsibilities

• Provide seamless support to Directors, facilitating the integration and prioritization of business activities
• Arrangements for various team events
• Tracking and helping drive completion of key deliverables and following up on overdue items
• Management of complex calendar and scheduling requirements in highly ambiguous environment
• Make quick decisions in fast-paced executive administrative capacity
• Build relationships with other assistants across Amazon

BASIC QUALIFICATIONS

• University or College diploma (or equivalent)
• Experience with Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, and Vision

PREFERRED QUALIFICATIONS

• Analytical skills and demonstrated ability to improve processes. Ability to prioritize and handle multiple assignments at any given time. Experience designing processes to maximize efficiency.
• High levels of integrity and discretion. Attention to detail, highly motivated, organized individual who is able to work effectively with minimal supervision. Strong organizational, communication and interpersonal skills
• Meets / exceeds Amazon’s leadership principles requirements for this role. Prior project management experience