Executive Assistant at Private GP Practice - Chelsea

Bain and Gray; Greater London; On-site; GBP 30,000 - 60,000; Full time

Job summary

An exciting opportunity has arisen for an exceptional Executive Assistant to join a leading private GP practice in Chelsea. This role involves supporting a dynamic Doctor and managing complex operations, including client relations and medical administration. The ideal candidate will possess outstanding organizational and communication skills, with a proactive and discreet approach to their work. This position offers a chance to be part of a fast-growing, high-profile practice, where your contributions will significantly impact the operational success and client satisfaction. If you are polished, efficient, and ready for a fulfilling challenge, apply today!

Qualifications

• Significant EA/PA experience supporting at senior level.
• Outstanding organizational, communication, and problem-solving skills.

Responsibilities

• Complex diary and inbox management.
• Client liaison and relationship management.
• Coordination of specialist referrals and investigations.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

IT Skills (MS Office)

Medical Terminology Knowledge

Tools

Xero

Heidi AI

Job description

Executive Assistant at Private GP Practice - Chelsea

If you haven’t heard from us within 48 hours of submitting your CV then unfortunately your application hasn’t been successful this time. Do keep an eye on our website for new roles that are being added every day.

Job Description

An exciting opportunity has arisen for an exceptional Executive Assistant to join a leading fast-growing, high-profile, private GP practice in Chelsea. Supporting one of their dynamic Doctors, you will be their true right hand as you have full involvement in the operational and clinical running of the practice. Not only this but you will be an extension of them as you liaise and build strong relationships with many of their UHNW clients.

Key Responsibilities:
• Complex diary and inbox management
• Client liaison and relationship management
• Coordination of specialist referrals and investigations
• Invoicing, debt management, and supplier relations (using Xero)
• Management of patient data, laboratory registrations, and results follow-up
• Medical records administration and document management
• Inventory control and ordering of medical and office supplies
• Travel and logistics management
• Preparation of professional documents and presentations
• Familiarity with medical AI tools (e.g., Heidi AI) is highly beneficial

The Ideal Candidate Will Have:
• Significant EA/PA experience supporting at senior level
• Outstanding organisational, communication, and problem-solving skills
• A discreet, proactive, service-driven attitude with the ability to operate independently
• Strong IT skills across MS Office (Word, Excel, Outlook) and experience using Xero
• Medical terminology knowledge (preferred)
• Ability to commit to a full-time, office-based role (5 days per week), with flexibility to assist with urgent tasks outside of hours when needed (within reasonable expectations)

Looking for:

• Polished, slick, and well-presented candidate
• Efficient, not too emotional
• High confidentially, discretion
• Upwards management
• Medical, Healthcare, Plastic surgery or private clinic background
• Please apply today, if you're interested to hear more!

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity, and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment throughout London. Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industrysectors. We area boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.

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