Executive Assistant and Special Project Manager to President TAG UKI, President LHH UKI, and SV[...]

LHH (Global); London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading company is seeking an Executive Assistant and Special Project Manager to support their President and senior executives in London. The role entails high-level administrative tasks, managing relationships, and contributing to strategic initiatives. With a focus on maintaining confidentiality and managing multiple priorities, this position offers growth opportunities in a dynamic environment. Applicants must be proactive, detail-oriented, and adept at working under pressure.

Benefits

Flexible working model

Private medical insurance (PMI)

Group personal pension plan

25 working days paid holiday

Qualifications

• Experience operating as an EA to Senior Executive(s) in high-pressure environments.
• Advanced level of Microsoft Office proficiency.
• Ability to handle confidential information discreetly.

Responsibilities

• Provide administrative support for strategic initiatives led by the President.
• Manage complex diary and scheduling tasks.
• Organize company-wide events and meetings.

Skills

Strong written and verbal communication skills

Exceptional time-management skills

Problem-solving and analytical capability

Ability to network effectively and build constructive working relationships

Ability to project manage effectively

Tools

Microsoft Office (Outlook, Word, PowerPoint)

Job description

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Description

Position at LHH (Global)

Executive Assistant and Special Project Manager to President TAG UKI, President LHH UKI, and SVP CT&M UKI

The EA to this triple hatted role holder, also a member of the GBU Executive Committee, will provide proactive management and coordination of activities to enable the President to focus on internal and external aspects of their roles.

Reporting Relationships:

• Reports to President TAG UKI, President LHH UKI, and SVP CT&M UKI
• Occasionally provides support for other Executives

Direct Reports:

• Indirect support provided from Receptionists and other EAs

Location:

• London metro (Hybrid role requiring 2-3 days in office)

In this role you can expect to

Key Accountabilities

• Administrative support to strategic initiatives the President sponsors e.g. Women in Football, CHRO Roundtables, CRF
• Undertaking research of a variety of topics and providing summaries and/or compiling into written form on behalf of the President. This may include information for client meetings/sales.
• Working with Marketing is support of the President's public appearances
• Managing relationships with a wide range of stakeholders including EMEA and Global colleagues in GBU and Group
• Extensive and complex diary management, requiring an elevated level of interaction with both internal and external stakeholders
• Organizing company-wide events such as away days, awards, which go beyond logistics, recommending objectives, structure, topic, presenters
• Producing documents, briefing papers, reports, and presentations for the President, ensuring pre-reading materials are available when required
• Scheduling UK and International travel arrangements
• Managing inbound calls and emails responding promptly and where necessary using own judgement to make decisions on what to handle or escalate
• Coordinating Executive meetings across the GBU and Group
• Creating meeting agendas, taking notes, and organizing necessary logistics such as rooms and refreshments
• Managing expenses and company cards as required
• Discreetly overseeing confidential and sensitive matters. Ensuring the confidentiality and integrity of all information in accordance with the Data Protection Act/GDPR and other relevant legislation and codes of practice
• Drafting, finalizing, and circulating communications on behalf of the President
• Producing management information as required

Required Experience

• Operating successfully as an EA to the Senior Executive(s) within a fast-moving, high-pressure environment, including acting on behalf of, undertaking research for, and using your own judgement
• Experience of using the full Microsoft Office package (especially Outlook, Word, and PowerPoint) at an advanced level
• Professional, engaging manner and high energy
• Strong written and verbal communication skills. Ability to communicate effectively with senior level executives and internal/external stakeholders. Strong proofreading of own communications.
• Exceptional time-management skills and proven aptitude in managing multiple priorities. Ability to multi-task and work under pressure to tight deadlines with accuracy.
• Problem-solving and analytical capability, with the ability to interpret data ana analyze findings
• Able to network effectively and build constructive working relationships. Ability to work effectively independently and as part of a team
• Ability to project manage effectively and ensure stakeholder management
• Able to demonstrate discretion and integrity in the handling of confidential and highly sensitive information.

What we offer

• Growth opportunities within a human resources global leader
• We prioritize learning to stay agile in an increasingly competitive business environment
• We foster an open-minded environment where people spark new ideas and explore alternatives

Our benefits include:

• Flexible working model
• Private medical insurance (PMI)
• Group personal pension plan
• Career support for family and friends
• 25 working days paid holiday with the opportunity to buy extra days off each year
• So much more!

Contract: Permanent

Contract Type: Full-time

Hours: 37.5 per week

Must have the right to work in the UK.

About LHH

LHH empowers professionals and organizations to achieve bold ambitions and secure lasting impact through unique advisory services and talent sources.

Our full suite of offerings connects solutions that are traditionally siloed, making LHH your single talent partner. In a rapidly evolving landscape with complex challenges, we create value across the entire professional talent journey. From hiring great people, developing skills, and nurturing leaders, to advancing individuals to the next stage of their careers, LHH make talent your competitive edge.

We believe the future of work lies at the intersection of exceptional human care and innovation. Powered by science, technology, and proprietary data analytics, LHH's approach is crafted to align with your business strategy and culture, delivering powerful, sustainable, and measurable impact.

LHH has a team of over 12,000 professionals, across 60+ countries and more than 50 years of experience. As part of the Adecco Group, we bring together global excellence, local knowledge, and centralized coordination for thousands of companies and millions of people worldwide.

Recruitment. Development. Career Transition.

LHH. A beautiful working world.

www.lhh.com

LHH is an Equal Opportunity Employer/Veterans/Disabled.

For additional information on our Diversity and Inclusion policy, please consult the following link: https://www.lhh.com/uk/en/diversity-and-inclusion/