Executive Assistant and Property Administrator

Aquaforce Group, based in East Finchley (N2 0DR) is a UK-based manufacturer and supplier of high-quality bathroom and sanitary ware products. We operate internationally, supplying distributors and wholesalers across the Middle East through our office in Dubai. Additionally, we support residential, commercial, and hospitality developments in Indonesia via our Bali office.

Alongside our manufacturing business, we manage a portfolio of real estate assets through our property division, Cedar Properties.

We are now seeking a highly organised and proactive Executive Assistant & Property Administrator to support our senior leadership and assist in the day-to-day management of our property operations.

Tasks

Executive Assistant Duties (Aquaforce Group):

• Provide comprehensive administrative support to the CEO and senior leadership team
• Coordinate meetings, travel, and schedules across multiple time zones
• Prepare and format reports, presentations, and meeting minutes
• Act as a liaison between the UK office and international teams in Dubai and Indonesia
• Maintain discretion and handle sensitive information with confidentiality
• Assist with special projects and strategic initiatives as required

Property Administration (Cedar Properties):

• Maintain accurate records for all properties, including leases, renewals, and maintenance logs
• Liaise with tenants, contractors, and service providers to resolve issues promptly
• Track rent schedules, coordinate invoicing, and liaise with the finance team
• Ensure property compliance with UK regulations, insurance, and safety standards
• Support property-related documentation, project coordination, and administration

Requirements

• Minimum 3 years’ experience in an EA, office management, or administrative support role
• Background in property administration or real estate support is advantageous
• Strong communication and coordination skills across international teams
• Excellent attention to detail, multitasking, and time management
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Comfortable working in a fast-paced, dynamic environment
• Discreet, trustworthy, and solutions-focused

Benefits

• Competitive salary based on experience
• Exposure to international operations and dual-sector business (manufacturing & property)
• Professional, collaborative work environment in London
• Opportunity for long-term growth and development within the group