Executive Assistant and Office Manager [O5197]

SEARCHLIGHT; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

SEARCHLIGHT, une entreprise leader dans le domaine du divertissement cinématographique, recherche un Assistant Exécutif et Responsable de Bureau pour soutenir le CEO et assurer le bon fonctionnement du bureau. Le candidat idéal est proactif, organisé et capable de gérer plusieurs tâches tout en atteignant des résultats dans un environnement stimulant. Ce rôle implique une variété de responsabilités allant du soutien administratif à la coordination d'événements internationaux, le tout en faisant preuve d'une attention méticuleuse aux détails.

Qualifications

• Expérience professionnelle en tant qu'Assistant(e) Exécutif(ve) ou dans un rôle similaire.
• Capacité à gérer plusieurs tâches dans un environnement dynamique.
• Proactivité et esprit d'équipe.

Responsibilities

• Support à l'Assistant Exécutif pour la gestion du calendrier et la coordination des voyages.
• Gestion générale du bureau et supervision du personnel sur site.
• Rédaction de synopses et préparation des matériels marketing.

Skills

Problem-solving

Attention to detail

Written communication

Verbal communication

Organisational skills

Tools

Microsoft Office

Adobe Acrobat

Mailchimp

Slack

Trello

Job description

This is a hands-on role at an exciting company with a diverse and ambitious slate of projects underway.

THE COMPANY

Our client is a leading film entertainment company specialising in the production, financing, sales and distribution of film and television content.

THE ROLE

As a Executive Assistant and Office Manager, you will be responsible for a range of administrative and operational duties, ensuring the office runs efficiently and smoothly at all times.

Key responsibilities:

• Executive Assistant support to the CEO, including calendar management, travel coordination and correspondence on behalf of executives.
• Drafting meeting agendas
• General office management, including organisation, supplies management and oversight of on-site staff.
• First point of contact for incoming enquiries via phone and email.
• Handling data entry related to distribution and box office performance.
• Support with international event coordination, including setting up the Cannes offices for the film festival in May.
• Drafting synopses, proofreading director statements and preparing marketing materials and line-ups for markets.
• Overseeing digital assets such as screening links and the Instagram account.

THE PERSON

You should be a proactive and organised individual who thrives in a fast-paced environment. Strong problem-solving skills and self-motivation are essential, along with excellent written and verbal communication skills.

Proficiency in Microsoft Office, Adobe Acrobat and Mailchimp is required. Familiarity with tools such as Slack or Trello is beneficial.

It is important that you can manage multiple tasks with attention to detail and bring a positive can-do attitude to a collaborative team.

NEXT STEP

If your skills & experience fit the above requirements and you would like to talk to us about this role, please apply online attaching your CV in WORD format.

WHAT TO EXPECT

• Searchlight only advertises active roles
• Your details will be sent directly to the Consultant who is handling this role
• We aim to respond to candidates within 14 days.

If this roleisn’t quite right, but you would like us to have your CV on file, pleasesend it to [e-mail].

Searchlight strives to promote equal opportunities for all. We welcome applications regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief.

To learn more about Searchlight, see:www.searchlight.global