Executive Assistant and Office Manager

Bamboo Fundraising Recruitment; London; On-site; GBP 35,000 - 40,000; Full time

Job summary

A children's charity seeks a proactive Executive Assistant & Office Manager in London. This dual role supports the CEO and manages day-to-day office operations, ensuring smooth functioning while contributing to meaningful engagements in the charity sector. Join a passionate team in a flexible hybrid environment.

Benefits

25 days holiday plus bank holidays

Flexible working environment

Qualifications

• Proven experience supporting senior leadership as an EA or Office Manager.
• Confident in handling sensitive information and multiple priorities.
• Experience in HR admin and basic finance desired.

Responsibilities

• Provide strategic support to CEO and office management tasks.
• Manage CEO's diary, prepare meeting agendas, and coordinate communications.
• Oversee daily operations, managing suppliers and coordinating IT access.

Skills

Organisational skills

Communication

Detail-oriented

Proactivity

IT literacy (Microsoft Office)

Job description

Executive Assistant & Office Manager

Salary: £35,000 – £40,000

Location: London N5 (Hybrid – 3 days in the office)

Hours: Full-time, | 25 days holiday + bank holidays + Christmas closure

Are you a proactive, highly organised individual looking for a new role as an EA and office manager for an incredible children's charity? Join Spread a Smile, a growing and joyful charity that brings moments of laughter to seriously ill children in hospitals and hospices across the UK.

We’re looking for an experienced EA & Office Manager to be a vital part of our team. This dual role combines strategic support to the CEO (70%) with day-to-day office management (30%).

You’ll take ownership of the CEO’s diary, meetings, ensuring everything runs seamlessly. You’ll prepare agendas, take minutes and follow up on actions for key internal meetings. You’ll also support with donor relations and communications, helping to prepare presentations and coordinate meaningful engagement.

In your office management role, you’ll oversee the daily operations of our lovely North London workspace. From managing suppliers and coordinating IT access to handling budgets and subscriptions, you’ll ensure everything behind the scenes functions smoothly. You’ll also play a key part in supporting HR processes including recruitment, onboarding, policy updates and staff wellbeing.

We're looking for someone with proven experience supporting senior leadership as an EA or Office Manager, who’s comfortable working across multiple priorities and who thrives on organisation and detail. You’ll need to be confident handling sensitive information, proactive in improving systems, and capable of building trusted relationships with people at all levels. Experience in HR admin, basic finance, and strong IT literacy (especially Microsoft Office) is essential.

In return, you'll be part of a warm, supportive and passionate team, working in a flexible environment with a hybrid set-up (minimum three days a week in our beautiful office). You’ll have the chance to make a meaningful impact on a small but growing charity delivering joy at some of the toughest times in children’s lives.

To apply, please send your CV and a short supporting statement to [e-mail] by Monday 16th June, 5pm. We may close early if we find the right candidate.