Executive Assistant and Office Manager

JR United Kingdom; Hounslow; Hybrid; GBP 35,000 - 45,000; Full time

Job summary

An incredible children's charity based in South West London is seeking a proactive Executive Assistant and Office Manager. This dual role will provide strategic support to the CEO while overseeing daily office management. The successful applicant will help foster a supportive environment that delivers joy to seriously ill children across the UK.

Benefits

25 days holiday plus bank holidays

Christmas closure

Flexible working environment

Meaningful impact on children's lives

Qualifications

• Proven experience supporting senior leadership as an EA or Office Manager.
• Experience in HR admin and basic finance.
• Capable of building trusted relationships.

Responsibilities

• Manage CEO's diary and prepare internal meeting agendas.
• Oversee daily operations and supplier management.
• Support HR processes including recruitment and staff wellbeing.

Skills

HR admin

Strong IT literacy

Organizational skills

Proactive system improvement

Tools

Microsoft Office

Job description

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Executive Assistant and Office Manager, south west london

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Client:

Location:

south west london, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

2

Posted:

06.06.2025

Expiry Date:

21.07.2025

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Job Description:

Location: London N5 (Hybrid – 3 days in the office)

Hours: Full-time, | 25 days holiday + bank holidays + Christmas closure

Are you a proactive, highly organised individual looking for a new role as an EA and office manager for an incredible children's charity? Join Spread a Smile, a growing and joyful charity that brings moments of laughter to seriously ill children in hospitals and hospices across the UK.

We’re looking for an experienced EA & Office Manager to be a vital part of our team. This dual role combines strategic support to the CEO (70%) with day-to-day office management (30%).

You’ll take ownership of the CEO’s diary, meetings, ensuring everything runs seamlessly. You’ll prepare agendas, take minutes and follow up on actions for key internal meetings. You’ll also support with donor relations and communications, helping to prepare presentations and coordinate meaningful engagement.

In your office management role, you’ll oversee the daily operations of our lovely North London workspace. From managing suppliers and coordinating IT access to handling budgets and subscriptions, you’ll ensure everything behind the scenes functions smoothly. You’ll also play a key part in supporting HR processes including recruitment, onboarding, policy updates and staff wellbeing.

We're looking for someone with proven experience supporting senior leadership as an EA or Office Manager, who’s comfortable working across multiple priorities and who thrives on organisation and detail. You’ll need to be confident handling sensitive information, proactive in improving systems, and capable of building trusted relationships with people at all levels. Experience in HR admin, basic finance, and strong IT literacy (especially Microsoft Office) is essential.

In return, you'll be part of a warm, supportive and passionate team, working in a flexible environment with a hybrid set-up (minimum three days a week in our beautiful office). You’ll have the chance to make a meaningful impact on a small but growing charity delivering joy at some of the toughest times in children’s lives.

To apply, please send your CV and a short supporting statement to [emailprotected] by Monday 16th June, 5pm. We may close early if we find the right candidate.