Executive Assistant and Office Manager

JR United Kingdom; Cambridge; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

An incredible children's charity is seeking a proactive Executive Assistant and Office Manager to support the CEO and oversee everyday office operations. This dual role offers a flexible, hybrid working environment, with a chance to make a significant impact on a growing charity dedicated to bringing joy to seriously ill children.

Benefits

25 days holiday plus bank holidays

Christmas closure

Supportive team environment

Qualifications

• Proven experience in supporting senior leadership as EA or Office Manager.
• Experience in HR admin and basic finance.
• Strong IT literacy, particularly with Microsoft Office.

Responsibilities

• Support the CEO with diary management and meeting preparations.
• Oversee daily office operations and manage supplier relationships.
• Assist HR processes including recruitment and onboarding.

Skills

Organisational Skills

Attention to Detail

Communication

Proactivity

Handling Sensitive Information

Tools

Microsoft Office

Job description

Social network you want to login/join with:

Executive Assistant and Office Manager, Cambridge

-

Client:

Location:

Job Category:

Other

-

EU work permit required:

Yes

Job Views:

2

Posted:

06.06.2025

Expiry Date:

21.07.2025

Job Description:

Location: London N5 (Hybrid – 3 days in the office)

Hours: Full-time, | 25 days holiday + bank holidays + Christmas closure

Are you a proactive, highly organised individual looking for a new role as an EA and office manager for an incredible children's charity? Join Spread a Smile, a growing and joyful charity that brings moments of laughter to seriously ill children in hospitals and hospices across the UK.

We’re looking for an experienced EA & Office Manager to be a vital part of our team. This dual role combines strategic support to the CEO (70%) with day-to-day office management (30%).

You’ll take ownership of the CEO’s diary, meetings, ensuring everything runs seamlessly. You’ll prepare agendas, take minutes and follow up on actions for key internal meetings. You’ll also support with donor relations and communications, helping to prepare presentations and coordinate meaningful engagement.

In your office management role, you’ll oversee the daily operations of our lovely North London workspace. From managing suppliers and coordinating IT access to handling budgets and subscriptions, you’ll ensure everything behind the scenes functions smoothly. You’ll also play a key part in supporting HR processes including recruitment, onboarding, policy updates and staff wellbeing.

We're looking for someone with proven experience supporting senior leadership as an EA or Office Manager, who’s comfortable working across multiple priorities and who thrives on organisation and detail. You’ll need to be confident handling sensitive information, proactive in improving systems, and capable of building trusted relationships with people at all levels. Experience in HR admin, basic finance, and strong IT literacy (especially Microsoft Office) is essential.

In return, you'll be part of a warm, supportive and passionate team, working in a flexible environment with a hybrid set-up (minimum three days a week in our beautiful office). You’ll have the chance to make a meaningful impact on a small but growing charity delivering joy at some of the toughest times in children’s lives.

To apply, please send your CV and a short supporting statement to [emailprotected] by Monday 16th June, 5pm. We may close early if we find the right candidate.