Executive Assistant and Office Manager

JR United Kingdom; Birmingham; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

Une organisation caritative dynamique recherche un Assistant Exécutif et Responsable de Bureau pour soutenir le CEO tout en gérant les opérations de bureau. Ce rôle unique offre l'opportunité de contribuer à une cause significative tout en travaillant dans un environnement flexible et collaboratif. Vous rejoindrez une équipe passionnée qui se consacre à apporter de la joie aux enfants malades, tout en devenant une partie intégrante d'une petite équipe toujours en croissance.

Benefits

Jours de congé supplémentaires

Environnement de travail flexible

Équipe collaborative et passionnée

Impact significatif sur la vie des enfants

Qualifications

• Expérience confirmée en tant qu'EA ou responsable de bureau.
• Compétences en gestion des priorités multiples et attention aux détails.
• Capacité à traiter des informations sensibles et à construire des relations de confiance.

Responsibilities

• Soutenir le CEO dans la gestion de son agenda et l'organisation des réunions.
• Gérer les opérations quotidiennes du bureau et coordonner l'accès IT.
• Soutenir les processus RH, y compris le recrutement et l'intégration.

Skills

Organisation

Gestion de dossiers

Communication

Tools

Microsoft Office

Job description

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Executive Assistant and Office Manager, Birmingham

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Client:

Location:

Birmingham, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

2

Posted:

06.06.2025

Expiry Date:

21.07.2025

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Job Description:

Location: London N5 (Hybrid – 3 days in the office)

Hours: Full-time, | 25 days holiday + bank holidays + Christmas closure

Are you a proactive, highly organised individual looking for a new role as an EA and office manager for an incredible children's charity? Join Spread a Smile, a growing and joyful charity that brings moments of laughter to seriously ill children in hospitals and hospices across the UK.

We’re looking for an experienced EA & Office Manager to be a vital part of our team. This dual role combines strategic support to the CEO (70%) with day-to-day office management (30%).

You’ll take ownership of the CEO’s diary, meetings, ensuring everything runs seamlessly. You’ll prepare agendas, take minutes and follow up on actions for key internal meetings. You’ll also support with donor relations and communications, helping to prepare presentations and coordinate meaningful engagement.

In your office management role, you’ll oversee the daily operations of our lovely North London workspace. From managing suppliers and coordinating IT access to handling budgets and subscriptions, you’ll ensure everything behind the scenes functions smoothly. You’ll also play a key part in supporting HR processes including recruitment, onboarding, policy updates and staff wellbeing.

We're looking for someone with proven experience supporting senior leadership as an EA or Office Manager, who’s comfortable working across multiple priorities and who thrives on organisation and detail. You’ll need to be confident handling sensitive information, proactive in improving systems, and capable of building trusted relationships with people at all levels. Experience in HR admin, basic finance, and strong IT literacy (especially Microsoft Office) is essential.

In return, you'll be part of a warm, supportive and passionate team, working in a flexible environment with a hybrid set-up (minimum three days a week in our beautiful office). You’ll have the chance to make a meaningful impact on a small but growing charity delivering joy at some of the toughest times in children’s lives.

To apply, please send your CV and a short supporting statement to [emailprotected] by Monday 16th June, 5pm. We may close early if we find the right candidate.