Executive Assistant and Office Manager

JR United Kingdom; Belfast; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

Join a growing and joyful charity as the Executive Assistant and Office Manager, supporting the CEO and managing office operations. This role offers the opportunity to make a meaningful impact while working in a flexible, hybrid environment. Ideal for someone organized and detail-oriented with a passion for supporting children's wellbeing.

Qualifications

• Proven experience supporting senior leadership as an EA or Office Manager.
• Strong IT skills, especially in Microsoft Office.
• Capable of managing multiple priorities effectively.

Responsibilities

• Managing the CEO’s diary, meetings, and internal communications.
• Overseeing office operations and supplier management.
• Supporting HR processes including recruitment and onboarding.

Skills

Organisation

Communication

Proactivity

Attention to Detail

Relationship Building

Education

Experience as an EA or Office Manager

Experience in HR admin

Strong IT literacy

Job description

Social network you want to login/join with:

Executive Assistant and Office Manager, Belfast

Location: Belfast, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Views:

2

Posted:

06.06.2025

Expiry Date:

21.07.2025

Job Description:

Location: London N5 (Hybrid – 3 days in the office)

Hours: Full-time, | 25 days holiday + bank holidays + Christmas closure

Are you a proactive, highly organised individual looking for a new role as an EA and office manager for an incredible children's charity? Join Spread a Smile, a growing and joyful charity that brings moments of laughter to seriously ill children in hospitals and hospices across the UK.

We’re looking for an experienced EA & Office Manager to be a vital part of our team. This dual role combines strategic support to the CEO (70%) with day-to-day office management (30%).

You’ll take ownership of the CEO’s diary, meetings, ensuring everything runs seamlessly. You’ll prepare agendas, take minutes and follow up on actions for key internal meetings. You’ll also support with donor relations and communications, helping to prepare presentations and coordinate meaningful engagement.

In your office management role, you’ll oversee the daily operations of our lovely North London workspace. From managing suppliers and coordinating IT access to handling budgets and subscriptions, you’ll ensure everything behind the scenes functions smoothly. You’ll also play a key part in supporting HR processes including recruitment, onboarding, policy updates and staff wellbeing.

We're looking for someone with proven experience supporting senior leadership as an EA or Office Manager, who’s comfortable working across multiple priorities and who thrives on organisation and detail. You’ll need to be confident handling sensitive information, proactive in improving systems, and capable of building trusted relationships with people at all levels. Experience in HR admin, basic finance, and strong IT literacy (especially Microsoft Office) is essential.

In return, you'll be part of a warm, supportive and passionate team, working in a flexible environment with a hybrid set-up (minimum three days a week in our beautiful office). You’ll have the chance to make a meaningful impact on a small but growing charity delivering joy at some of the toughest times in children’s lives.

To apply, please send your CV and a short supporting statement to [emailprotected] by Monday 16th June, 5pm. We may close early if we find the right candidate.