Executive Assistant & Administrator

Air Ltd; Wakefield; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Flexible work arrangements

Company bonus

Maternity and paternity leave

Pension plan

Training support

Wellness initiatives

Job summary

Air Ltd in Wakefield is seeking a proactive Executive Assistant to cover holidays and absence, coordinating travel and accommodation for UK and overseas assignments.

You will manage diaries, arrange meetings, prepare itineraries and visas, handle document management, and maintain accurate records with discretion. Strong MS Office skills and excellent communication are essential.

Qualifications

• Experience in an Executive Assistant, Personal Assistant, or Senior Administrative role.
• Excellent organisational and time management skills.
• Strong diary management and meeting coordination experience.
• Experience arranging UK and international travel.

Responsibilities

• Provide holiday and absence cover for travel booking activities and arrange travel for employees.
• Maintain and distribute itineraries, visas and supporting documentation.
• Perform administrative duties including document management, data entry and email correspondence.
• Welcome visitors, manage front-of-house and coordinate meetings and events.
• Monitor office supplies and coordinate ordering of stationery and consumables.

Skills

Executive Assistant

Diary management

Travel arrangements

MS Office

Discretion

Communication

Time management

Event coordination

Multitasking

Independent worker

Tools

Microsoft Office

Job description

Provide holiday and absence cover for travel booking activities, arranging travel and accommodation for employees attending customer sites in the UK and overseas.

• Ensure travel itineraries, visas, and supporting documentation are prepared and distributed as required.


• Perform a wide range of administrative duties including document management, data entry and email correspondence.


• Maintain accurate electronic and paper records in line with company procedures.


• Assist with the preparation and distribution of company communications.


• Support the organisation and coordination of company events, conferences, and customer visits.


• Reception and Office Support Provide holiday and ad hoc cover for Reception, including answering and directing telephone calls.


• Welcome visitors and ensure a professional front-of-house experience.


• Manage meeting room bookings and arrange refreshments for meetings and visitors.


• Monitor office supplies and coordinate ordering of stationery and other consumables.

Key Skills & Abilities

• Previous experience in an Executive Assistant, Personal Assistant, or Senior Administrative role.


• Excellent organisational and time management skills.


• Strong diary management and meeting coordination experience.


• Experience arranging UK and international travel.


• Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint and excellent written and verbal communication skills.


• Ability to manage multiple priorities and work independently.


• High level of discretion and confidentiality.


• Desirable Experience supporting senior executives or board-level leaders.


• Experience of event planning and coordination.


• Professional and approachable manner.


• Highly organised and detail-oriented.


• Proactive and adaptable.


• Strong problem-solving skills.


• Able to remain calm under pressure and manage changing priorities.

What we offer

• flexible work arrangements


• company bonus


• maternity and paternity leave


• pension plan


• training support


• various wellness initiatives

About AIR

Established in 2023, Automated Industrial Robotics Inc from Los Angeles, USA and funded by ARES Management private equity group, AIR is a trusted automation partner empowering our customers to innovate, produce and scale through technology-enabled manufacturing. Our five-hundred-person world-class team operates across 350,000 sq ft of advanced manufacturing space in six facilities spanning America and Europe. With centralized engineering, technology and support, we deliver transformative automation solutions that increase quality, production and efficiency.