Executive Assistant - 9 Month FTC

Office Angels; London; Hybrid; GBP 38,000 - 42,000; Full time

Job summary

A prestigious legal chambers in Temple, London is seeking an enthusiastic Executive Assistant for a 9-month contract. The role involves managing diary and travel arrangements, supporting finance tasks, and coordinating events. Ideal candidates should have excellent communication skills and proficiency in Microsoft tools. The position offers a competitive salary and a professional working environment.

Benefits

Private Medical Insurance

Pension scheme membership

22 days of holiday plus bank holidays

Qualifications

• Strong written communication and excellent organisational abilities are crucial.
• Proficiency in Microsoft Word and Excel is required.
• Experience in diary management and a professional telephone manner is necessary.

Responsibilities

• Manage annual renewals for Practising Certificates and Insurance.
• Organise in-house training and maintain CPD requirements.
• Coordinate internal meetings and support senior management with scheduling.
• Assist Finance Manager with invoicing and expenses.
• Oversee weekly chambers tea and organise special occasion gifts.

Skills

Strong written communication skills

Excellent organisational abilities

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Diary management experience

Professional telephone manner

Commitment to confidentiality

Job description

Executive Assistant (Fixed Term Contract)

Location: Temple, London

Contract Length: 9 months (Maternity Cover, potential to extend!)

Salary: £38,000 - £42,000 per annum

Are you an organised and proactive professional with a passion for supporting a dynamic team? Our client, a prestigious barristers’ chambers in Temple, is seeking an enthusiastic Executive Assistant to join their thriving organisation. If you thrive in a busy environment and enjoy managing diverse administrative functions, this is the perfect opportunity for you!

Why Join Us?

• Work in a vibrant and professional environment located just 4 minutes from Temple train station.
• Be a crucial part of a leading legal team, specialising in commercial, public & regulatory, competition, sport, financial services, and employment law.
• Contribute to a collaborative workplace that values your input and encourages your professional growth.

Key Responsibilities:

As an Executive Assistant, you'll play a pivotal role in the administration of chambers, including:

Barrister Administration

• Manage annual renewals for Practising Certificates and Professional Indemnity Insurance.
• Oversee onboarding/offboarding processes for new tenants and members.
• Organise in-house training and maintain CPD requirements.
• Provide ad hoc support to the Head of Chambers and members, including diary and travel management.

General Administration

• Coordinate internal meetings and support senior management with scheduling.
• Assist Finance Manager with invoicing and expenses.
• Provide general administrative support as needed.

Pupillage Administration

• Assist in organising mini-pupillages and university events.
• Prepare welcome packs and coordinate logistics for pupillage-related events.

Marketing and Events Support

• Support the Marketing Manager in coordinating events and trips for senior management.
• Help arrange marketing-related logistics and materials.

Day-to-Day Tasks

• Oversee weekly chambers tea and drinks, and organise gifts for special occasions.
• Maintain and update administration intranet pages and newsletters.

What We're Looking For

The ideal candidate will have:

• Strong written communication skills and excellent organisational abilities.
• Proficiency in Microsoft Word and Excel, with a keen attention to detail.
• Ability to work efficiently both independently and as part of a team.
• Experience in diary management and a professional telephone manner.
• A commitment to confidentiality and understanding of GDPR requirements.

Contract Terms

• Core working hours: 9 am – 6 pm (one hour for lunch).
• 5 days per week in office during probation (3 months), 1 day from home thereafter.
• 22 days holiday + 8 bank holidays, with specific holiday limitations during legal term times.
• Private Medical Insurance and pension scheme membership.

Excited to Join Us?

If you're ready to take on this exciting challenge and become a key player in our client's legal team, we'd love to hear from you! Apply now.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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