Executive Assistant – 12 Month FTC

Anderson Knight; City of Edinburgh; Hybrid; GBP 32,000; Full time

Job summary

A recruitment agency is seeking a Legal EA based in Edinburgh on a 12-month FTC. In this fast-paced role, you will manage diaries, coordinate meetings, and support the Practice Area Lead. This position requires excellent time management, communication skills, and experience in a similar environment. The role offers a salary of £32,000 and various benefits, including performance bonuses and hybrid working.

Benefits

Life Assurance

Hybrid working

Performance Bonuses

Pension

Income Protection

Electric car salary sacrifice

Generous annual leave entitlement

Qualifications

• Proven experience as a PA, EA, or similar role in a fast-paced professional services environment.
• Ability to work under pressure and meet tight deadlines.
• Highly organized with strong time management skills.
• Exceptional attention to detail.

Responsibilities

• Manage diaries and coordinate meetings efficiently.
• Prepare meeting materials, agendas, and take minutes.
• Handle internal and external inquiries professionally.
• Create reports and presentations based on data analysis.

Skills

Communication skills

Time management

Multitasking

Diary management

Proactive approach

Confidentiality

Tools

Microsoft Office

Excel

PowerPoint

Job description

Anderson Knight is recruiting a Legal EA for our clients based in Edinburgh on a 12 month FTC.

In a fast-paced environment, you’ll manage diaries, coordinate meetings, take minutes, and handle key administrative tasks. Confidence, professionalism, and multitasking are essential, as you’ll engage with stakeholders at all levels.

If you thrive under pressure and have experience in a similar setting, this role offers a dynamic and rewarding challenge.

Salary:£32,000

Key Responsibilities:

• Provide proactive support to the Practice Area Lead, including meeting preparation, travel arrangements, and document management.

• Manage inboxes efficiently, ensuring emails are handled appropriately.

• Schedule and coordinate meetings, including preparing materials, agendas, and detailed minutes.

• Create accurate reports and PowerPoint presentations, including data analysis and insights.

• Track deadlines and upcoming commitments, taking proactive action when needed.

• Handle internal and external inquiries with professionalism and discretion.

• Maintain effective communication and workflows between teams and external contacts.

• Oversee office systems, ensuring smooth day-to-day operations.

• Organise and process expenses accurately.

• Manage confidential filing and document organisation.

• Arrange travel and logistics in line with company policy.

• Support the wider team with administrative tasks and provide cover for leadership PAs when needed.

• Uphold information security policies and ensure data confidentiality.

Requirements:

• Proven experience as a PA, EA, or similar role in a fast-paced professional services environment.

• Ability to work under pressure and meet tight deadlines.

• Proactive, highly motivated, and able to use initiative.

• Excellent communication skills, with confidence in dealing with stakeholders at all levels.

• Highly organised, with strong time management and prioritisation skills.

• Exceptional attention to detail and multitasking abilities.

• Skilled in complex diary management.

• Committed to professional growth and skill enhancement.

• Advanced proficiency in Microsoft Office, particularly Excel and PowerPoint.

• Discreet and trustworthy, with the ability to handle confidential information.

• Experience in a legal environment is advantageous but not essential.

Benefits:

• Life Assurance

• Hybrid working

• Performance Bonuses

• Pension

• Income Protection

• Electric car salary sacrifice

• Generous annual leave entitlement (increases with length of service).

If you’re interested in this opportunity, please submit your CV in confidence.