Executive Assistant / 45k / Newry

VanRath; Belfast; On-site; GBP 40,000 - 45,000; Full time

Job summary

A leading recruitment agency is seeking an Executive Assistant to support a growing company in Newry. The role offers a competitive salary and an excellent benefits package, along with the opportunity to work closely with senior leadership, manage communications, and handle critical administrative tasks.

Benefits

Free Life Assurance

Company Pension Scheme

Healthcare cash plan

32 days annual leave

Wedding Leave

Employee well-being initiatives

On-site free parking

Qualifications

• Proven experience as a senior administrative assistant or executive assistant.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong verbal and written communication abilities.

Responsibilities

• Provide high-level administrative assistance to Leadership Team members.
• Prepare, proofread, and edit correspondence and presentations.
• Manage incoming and outgoing communications effectively.

Skills

Organisational skills

Communication

Problem solving

Decision making

Tools

Microsoft Office Suite

Job description

Role: Executive Assistant

Job Overview

VANRATH is proud to be recruiting on behalf of our client for a Executive Assistant to join a dynamic and growing company based at their Newry Site.

· Salary: £40,000 - £45,000 + Fantastic Benefits Package

- Hours : Mon-Fri-09:00 - 17:00 (Flexible Start Times) + 2 days Hybrid After Training

· Newry based

Key Responsibilities:

Leadership Team Support

• Provide high-level administrative assistance to Leadership Team members, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare, proofread, and edit correspondence, reports, and presentations, ensuring accuracy and professionalism.
• Organise and maintain confidential files and records. Executive Assistant Backup
• Serve as the primary backup to the EA to the CEO and Chair during absences, ensuring continuity of executive support.
• Assist in coordinating board meetings, including the preparation and distribution of materials, agenda management, and minute-taking.
• Manage marketing materials library, cost centre administration
• Handle sensitive information with the discretion. Independent Decision-Making
• Exercise sound judgement and make independent decisions in the absence of Leadership Team members to ensure the smooth operation of the office.
• Anticipate needs and proactively address potential issues, providing solutions and recommendations as appropriate. General Administrative Duties:
• Manage incoming and outgoing communications, including emails and calls, prioritising and responding as necessary.
• Coordinate and organise meetings, including logistical arrangements and material preparation.
• Assist in special projects and initiatives as assigned, contributing to their successful execution.

Essential Criteria

• Proven experience as a senior administrative assistant, executive assistant, or in a similar role supporting senior management.
• In-depth understanding of office management and daily operations.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and time-management skills, with the ability to prioritise tasks and meet deadlines.
• Strong verbal and written communication abilities.
• Demonstrated ability to think independently, make decisions, and solve problems effectively.
• High level of discretion and confidentiality.

Benefits:

• Free Life Assurance
• Company Pension Scheme
• Healthcare cash plan
• 32 days annual leave
• Wedding Leave
• Company Sick Pay
• Employee well-being initiatives
• Employee Assistance Programme
• On-site free parking
• Subsidised Canteen Facilities
• Employee Perks scheme
• Annual Employee raffle
• Employee Recognition scheme
• Career development opportunities

For more information on this role please apply and we will reach out to you confidentially.