Executive Assistant (12 months Maternity Cover)

JCDecaux; Greater London; Hybrid; GBP 40.000 - 70.000; Vollzeit

Zusammenfassung

JCDecaux in Greater London is seeking an experienced Executive Assistant to provide proactive support to the Chief Commercial Officer and the Commercial Leadership Team. You will manage complex diaries, coordinate across the business, arrange travel and prepare meeting materials.

You will drive productivity with AI and Microsoft tools, draft professional communications, and help track actions and projects. The role requires discretion, resilience under pressure and the ability to work with

Qualifikationen

• Experience as Executive Assistant or Senior Personal Assistant.
• Experience supporting C-suite or senior leadership teams.
• Proven ability to manage multiple priorities simultaneously.
• Interest in media, advertising, Out-of-Home (OOH) and commercial businesses.
• Experience in fast-paced sales or customer-focused environments.
• Experience supporting leadership through change or transformation programmes.
• Familiarity with project management tools and ways of working.

Aufgaben

• Manage complex diary across multiple stakeholders and travel logistics.
• Prepare agendas, briefing packs and meeting materials.
• Follow-up on actions and commitments from leadership meetings.
• Inbox triage and prioritisation support.
• Use AI tools to draft meeting briefs, summaries and action tracking.
• Coordinate cross-functional projects and activities.
• Track deadlines, actions and business priorities.
• Foster strong collaboration across teams.

Kenntnisse

Diary management

Microsoft 365

Copilot / AI literacy

Communication

Organization

Independence

Discretion

Tools

Outlook

Teams

PowerPoint

Word

Excel

Copilot

Jobbeschreibung

Provide proactive executive support to the Chief Commercial Officer and wider Commercial Leadership Team, ensuring smooth day-to-day operations, effective time management, and strong coordination across the business. The role should improve productivity, anticipate needs, and help leverage AI and Microsoft tools to drive efficiency.

What you’ll be doing…

Executive Support & Diary Management

• Complex diary management across multiple stakeholders
• Prioritisation of meetings based on business value and urgency
• Travel planning and logistics
• Preparation of agendas, briefing packs and meeting materials
• Follow-up on actions and commitments from leadership meetings
• Inbox triage and prioritisation support

AI & Productivity Enablement

• Strong understanding of Microsoft Copilot and AI tools
• Use AI to prepare meeting briefs, summaries and action tracking
• Identify opportunities to automate administrative tasks
• Support wider adoption of AI-enabled ways of working across the team

Communication & Stakeholder Management

• Confident communicator with senior leaders, customers and partners
• Draft professional communications on behalf of the CCO
• Act as a trusted point of contact across the organisation
• Manage sensitive and confidential information with discretion

Team & Business Coordination

• Support Commercial Operating Board meetings and leadership forums
• Coordinate cross-functional projects and activities
• Track deadlines, actions and business priorities
• Foster strong collaboration across teams

A little bit about you…

• Previous Executive Assistant or Senior Personal Assistant experience
• Experience supporting C-suite or senior leadership teams
• Proven ability to manage multiple priorities simultaneously
• Interest in media, advertising, Out-of-Home (OOH) and commercial businesses
• Experience working in a fast-paced sales or customer-focused environment
• Experience supporting leadership teams through change or transformation programmes
• Familiarity with project management tools and ways of working

Skills

• Exceptional diary and calendar management
• Advanced Microsoft 365 skills (Outlook, Teams, PowerPoint, Word, Excel)
• Strong Copilot / AI literacy or a demonstrable interest in AI productivity tools
• Excellent written and verbal communication
• Strong organisation and attention to detail
• Ability to work independently and proactively
• High level of discretion and professionalism

Personal Attributes

• Naturally proactive rather than reactive
• Calm under pressure
• Team-oriented and collaborative
• Positive, energetic and solutions-focused
• Curious and quick to learn
• Comfortable challenging or suggesting better ways of working when appropriate

A little bit more about us…

• We believe in building a diverse and inclusive culture and positive employee experience.
• We are One Team, more than just ourselves.
• We are customer first, we understand, and help solve our customers’ problems.
• We Test & Learn, we are empowered to learn and grow, unafraid of change.
• We choose to care, we are committed to doing the right thing, the right way.

It’s really important to us that we give as much to our colleagues as they give to us.

Our latest Belonging Survey showed that our colleagues feel valued and listened to as we continue to build an environment where everyone can thrive, grow, belong and be their authentic selves.

We believe that diversity of thought, experience and background provides the platform for great creativity,

We are committed to equal employment opportunities regardless of race, colour, ancestry, religion, national origin, sexual orientation, age, citizenship, marital status, disability or gender identity.

Many of our Colleagues work flexibly in many different ways. Please talk to us at interview about the flexibility you need. We can’t promise to give you exactly what you want, but we do promise not to judge you for asking.

About our recruitment process….

1. You find or get sent this job advert, read it, and feel like you’re you’d be a great addition to the JCD family.
2. We see your application, get excited, and give you a call.
3. You’ll meet us twice, depending on the role prepare a presentation and we’ll get to know each other.
4. You’ll begin your journey with us, we’re excited to support and develop you throughout your career.