Executive Assistant / 12 Month Maternity Cover Investment Bank based at Green Park

Paragon Personnel Ltd; London; Hybrid; GBP 50,000 - 60,000; Full time

Job summary

A leading global advisory firm in London is seeking an experienced Executive Assistant to provide high-level administrative support to the Investment Banking division. The successful candidate will manage complex schedules and travel, ensuring smooth operations alongside two Managing Directors. This role offers hybrid working conditions, competitive salary, and excellent company benefits.

Benefits

25 days holiday

Discretionary bonus

Private medical cover

Pension

Qualifications

• Minimum of 5 years of experience in an Executive Assistant role.
• Excellent written and spoken English.
• High attention to detail with strong communication skills.

Responsibilities

• Manage complex diaries across international time zones.
• Organise extensive international and domestic travel.
• Prepare and process expense claims for the team.

Skills

Time Management

Communication Skills

Attention to Detail

Proactive Diary Management

Organising Travel

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Department: Investment Banking Support
Reporting to: Managing Director and team

Company Overview

Our client is a leading independent global advisory firm, based close to Green Park tube

Role Summary

We are seeking an experienced Executive Assistant to provide high-level administrative support to a senior leadership team within their Investment Banking division. This role will support 2 Managing Directors and a broader team. The successful candidate will be a key point of contact and ensure smooth day-to-day operations in a fast-paced, client-facing environment.

Hours 9am – 5pm (with some flexibility from time to time)

Hybrid: 4 days in office/ one day working from home

Salary up to £60K max + co. bens to include 25 days hols, discretionary bonus, private medical cover and pension

Key Responsibilities

• Manage complex diaries across international time zones, coordinating meetings, calls, and events using Outlook, Zoom, and Teams.
• Organise extensive international and domestic travel, including flights, hotels, ground transport, visas, travel documents, and itineraries, with a focus on cost-effectiveness and accuracy.
• Arrange and support corporate hospitality and client entertainment, ensuring internal approvals and compliance procedures are followed.
• Prepare and process expense claims for the team using internal systems, ensuring accuracy in coding and supporting documentation.
• Provide professional telephone coverage, message-taking, and call screening.
• Maintain and update CRM systems regularly with client and contact data.
• Format and amend PowerPoint, Word, and Excel documents, including overseeing printing and binding where needed.
• Undertake ad hoc administrative duties and assist with personal tasks as required.
• Handle sensitive and confidential information with discretion.
• Provide cover for other assistants during absence or peak periods.

Required Qualifications & Experience

• Minimum of 5 years’ experience in a similar Executive Assistant role within a corporate or financial services environment.
• Excellent written and spoken English.

• Calm, composed, and able to perform effectively under pressure.
• Strong time management, able to prioritise and manage multiple tasks in a fast-paced environment.
• Proactive diary management, with an ability to anticipate scheduling conflicts and changes.
• Confident organising complex travel, often at short notice, and across multiple destinations.
• Self-starter, collaborative team player, and highly dependable.
• High attention to detail with excellent communication skills.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.