Executive Assistant

Castle Employment Agency Ltd; York and North Yorkshire; On-site; GBP 30,000 - 36,000; Full time

Job summary

A local recruitment agency is seeking an experienced Executive PA to provide comprehensive support to the COO in York on a temporary basis. This full-time position requires strong organisation and communication skills, along with the ability to manage multiple priorities efficiently. The role offers a competitive salary of £35,500 and the chance to work within a dynamic and supportive team.

Qualifications

• Experienced Executive PA with a proven ability to manage multiple priorities.
• Skilled in Microsoft Office and using platforms like Teams or Zoom.
• Confident in organising travel, meetings, and complex schedules.

Responsibilities

• Provide full PA support to the COO, including diary and travel management.
• Organise and support meetings, including agendas, papers, and hospitality.
• Assist the Operations teams with meetings, travel, and project support.

Skills

Diary and travel management

Microsoft Office

Note-taking

Organising meetings

Collating formal Board papers

Job description

We are looking for a highly organised and experienced Executive PA to provide confidential and comprehensive support to the Chief Operating Officer (COO) and their wider team in York on a temporary basis. This is a busy and varied role, offering the chance to work closely with the Executive Team and make a real impact across the business.

Executive PA Duties

• Provide full PA support to the COO, including diary and travel management, correspondence, report preparation, and meeting papers in line with governance frameworks
• Organise and support meetings and events, including agendas, papers, hospitality, bookings, and taking minutes
• Prioritise tasks, emails, and diary management to ensure deadlines are met efficiently
• Maintain processes to ensure Board, Sub-Committee, and SE papers are submitted on time and information from stakeholders is accurate
• Support the EA/PA network across the business, promoting collaboration and providing cover for other PAs when needed
• Assist the wider Operations teams with meetings, travel, hospitality, expenses, purchase orders, and project support
• Attend HR meetings when required, providing confidential note‑taking support

Qualifications

• Experienced Executive PA with a proven ability to manage multiple priorities in a busy environment
• Skilled in Microsoft Office and experienced using platforms such as Teams or Zoom for meetings and note‑taking
• Experience collating formal Board papers and working in a financially regulated environment
• Confident organising travel, meetings, and complex schedules efficiently
• Excellent at capturing meeting notes quickly and accurately
• Highly organised, proactive, and able to thrive under pressure

This is a full‑time role working Monday to Friday, offering a competitive salary of £35,500 and the opportunity to work within a dynamic and supportive team.