Executive Assistant

Sirona care & health; Yate; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading healthcare provider in the UK is seeking an Executive Assistant to support the Executive Leadership Team. The role involves managing high-level administrative tasks, coordinating meetings, and ensuring effective communication within the organization. Candidates should have strong organizational and communication skills and experience in similar roles. Full NHS benefits and opportunities for professional development are offered.

Benefits

NHS benefits

27+ days’ annual leave

NHS Pension Scheme

Development opportunities

Qualifications

• Experience providing administrative support at a senior level.
• Ability to manage timelines and prioritize tasks effectively.
• Familiarity with meeting preparation and documentation.

Responsibilities

• Organise and manage documentation for meetings and events.
• Provide effective diary management for Senior Executives.
• Plan and coordinate meetings and travel arrangements.

Skills

Organisational skills

Communication skills

Diary management

Judgement and initiative

Job description

As our Executive Assistant, you will be responsible for providing a high level of business support to the Executive Leadership Team, communicating on their behalf with a wide range of internal and external parties as appropriate, and ensuring a professional, high quality and confidential administrative/business support service is provided.

In the role, you will work autonomously, prioritise work using judgement and initiative, recognising the high-profile nature of the work of the Senior Leadership Team and overseeing that all work within the corporate admin office is of the highest standard.

The role will provide a dedicated service for individual members of the senior leadership team but will be expected to cover across the corporate office sites (Clevedon, Bristol, Yate) and deputise for the Senior Executive Assistant/Lead as required.

Please note, we cannot offer a Certificate of Sponsorship for this role.

If you currently require a visa to work in the UK, there must be a minimum of 14 months remaining until the expiry date. If you do not disclose your expiry date within your application, it may not be considered.

You will work as part of a team in delivering a proactive business and office management support contributing to achievement of directorate/function objectives.

• Organise and manage documentation for meetings and events, including preparation of agendas and minutes of meetings, tracking actions and timeframes as appropriate.
• Ensure senior leaders have been briefed and have the required documentation for all meetings/events.
• Organise and produce reports, papers, presentations and other similar documentation in accordance with organisational timeframes.
• Provide effective diary management for Senior Executives and the team, ensuring that appointments are planned and coordinated, and run to schedule. Use independent judgement to prioritise the high-level completing demands to ensure an appropriate balance in the daily scheduling in line with preferences, responsibilities or project plans.
• Organise and plan meetings and events as directed, including sending invitations, booking venues, making travel arrangements, arranging speakers and providing relevant papers and material. Provide high quality support to ensure they are managed and delivered effectively.
• Support team members with the corporate office to understand their individual priorities and work requirements.
  
  

Ever dreamt about a career that sparks excitement and fosters your professional growth? Picture yourself waking up eager to make a real difference in our community, surrounded by teams who value your unique ideas. It's time to turn your dream into reality!

We are Sirona care & health – England’s largest provider of Adult’s and Children’s Community Services and we’d love for you to join us in Bristol, North Somerset or South Gloucestershire.

Agenda for Change Salary, full NHS benefits, 27+ days’ annual leave, and participation in the NHS Pension Scheme – just a glimpse of the benefits we offer.

Whether you're starting your journey in healthcare, looking for a fresh challenge within the NHS, or contemplating a career change, don't be daunted by the prospect of something different – we create development opportunities for all our colleagues and apprentices.

Interested? View our benefits leaflet which you can find as an attachment on this vacancy.

For further details / informal visits contact: Name: Angela Glenn Job title: Lead Executive Assistant Email address: [e-mail] Telephone number: 07934004957