Executive Assistant

JR United Kingdom; Wolverhampton; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading engineering and aviation organization seeks an Executive Assistant to support their Chief Operating Officer and Engineering Director in Bristol. This hybrid role involves managing complex diary schedules, preparing documentation, arranging travel, and ensuring seamless meeting execution. The ideal candidate has a proven record in fast-paced environments and excels in communication and organization.

Qualifications

• Proven experience supporting senior leadership in fast-paced environments.
• Excellent written and verbal communication skills.
• Highly organised with the ability to manage priorities.

Responsibilities

• Manage complex diaries and coordinate meetings across multiple time zones.
• Prepare briefing materials and documentation for executives.
• Arrange domestic and international travel and logistics.

Skills

Communication

Organisation

Collaboration

Problem-solving

Tools

Microsoft Office

Job description

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Our client, a fast-paced and dynamic organisation, is a pioneer in engineering and aviation. They have offices throughout the UK and are dedicated to providing innovative solutions in air travel. They are looking for an Executive Assistant to join their Bristol team. This is an exciting opportunity for an experienced Executive Assistant to support a busy team in a company of trail blazers.

Position: Executive Assistant

Location: Bristol, Hybrid (3-4 days office-based / 1-2 days WFH)

The Executive Assistant will primarily support the Chief Operating Officer and Engineering Director. You will be based in Bristol and work alongside a team of four PAs—two in Bristol and two in London.

Key responsibilities:

• Proactively manage inboxes, ensuring timely responses and prioritisation of actions.
• Manage complex diaries, coordinating meetings across multiple time zones with the wider assistant team.
• Prepare briefing materials and documentation for executives.
• Ensure seamless meeting execution, including planning, logistics, and follow-up.
• Arrange domestic and international travel, including itineraries and contingency plans.
• Coordinate quarterly board meetings, including agendas, board packs, and logistics.
• Support internal and external event planning and delivery.
• Process and reconcile expenses in line with company policy.

Experience:

• Proven experience supporting senior leadership in fast-paced environments.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Highly organised with the ability to manage priorities and deadlines.
• Team-oriented with a collaborative approach.
• Positive, proactive, and solution-focused attitude.
• Experience in tech, engineering, or consumer product sectors is preferred.
• Previous experience supporting multiple executives and leading company events.

Key attributes:

• Highly organised, flexible, and able to remain calm under pressure.
• Confident communicator, capable of representing senior leaders externally and internally.
• Strong collaborator, able to build relationships within a team of PAs/EAs.

Lily Shippen is a leading recruitment agency specialising in high-calibre executive and business support roles across the UK and internationally. We work with finance, investment, professional services, and corporate firms to connect them with exceptional support professionals on a permanent, contract, or temporary basis. Our expertise extends across London, Manchester, and beyond, helping businesses find the right talent to drive success.