Executive Assistant

West London Waste Authority; West Devon; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A local government authority in West London is seeking a proactive Executive Assistant to provide vital support to the Senior Leadership Team. This temporary role offers competitive pay of £20-25 per hour, flexible working in a dynamic environment, and opportunities for professional development. Ideal candidates will have strong organisational skills and experience in administrative roles, ensuring high standards of governance and coordination.

Benefits

28 days annual leave plus 8 public holidays

Access to Local Government Pension Scheme

Cycle to Work scheme

Electric Vehicle lease scheme

Gym membership

Childcare vouchers

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Ability to handle sensitive and confidential information.
• Experience managing multiple calendars and meetings.

Responsibilities

• Provide administrative support to the Senior Leadership Team.
• Prepare agendas, reports, and papers for governance meetings.
• Manage diaries, prioritising and scheduling meetings effectively.

Skills

Organisational skills

Communication skills

Attention to detail

Proficiency in Microsoft Office

Job description

Executive Assistant

Location: West London Waste Authority, Unit 6, Britannia Court, The Green, West Drayton UB7 7PN

Contract: Temporary, 4–6 months

Hours: Full-time, 36 hours/week

Rate: £20-25 per hour (equivalent to £38k-£47k pro rata incl. London weighting)

Start Date: ASAP

Work Pattern: Head Office – West Drayton 1-2 days per week.

Overview

West London Waste Authority (WLWA) is looking for a highly organised and reliable Executive Assistant to provide administrative support to the Senior Leadership Team and Chief Officers — Working collaboratively to ensure professional coordination, high standards of governance, and a smooth delivery of business priorities.

This is a temporary 4–6 month role, ideal for someone proactive and professional with EA experience working at senior levels. High organisational skills, strong communication and attention to detail.

Key Responsibilities

• Provide full secretariat and administrative support for governance meetings, steering groups, partnership boards and working groups.
• Provide comprehensive executive support to the Director of Finance & Corporate Resources and Assistant Director of Governance.
• Ensure all administrative and governance practices are carried out in compliance with health and safety policies and procedures.
• Prepare agendas, reports, and papers in line with corporate governance standards.
• Take accurate minutes and ensure timely circulation of actions and decisions.
• Manage diaries, prioritising and scheduling meetings in line with strategic priorities.
• Coordinate and track actions across SLT to ensure follow-up and delivery.
• Ensure records, files and information systems are up-to-date, accurate and GDPR compliant.

What We’re Looking For

• Available for Immediate start
• Proficient in Microsoft packages (Word, PowerPoint, Excel, etc.)
• Confident with handling sensitive data and confidential documents.
• Highly organised, able to manage multiple calendars and meetings.
• Comfortable working independently and able to work in a fast-paced environment
• Good communication skills, especially when liaising with SLT and Stakeholders

Nice to Have

• Knowledge of West London communities
• Understanding of waste management operations

Details

• Temporary role: 4–6 months
• 36 hours/week Monday- Friday
• £20-£25/hour (via agency, incl. holiday pay)
• WFH, Head Office 1-2 days per week

Employee Benefits

At WLWA, we value our employees and offer a generous and flexible benefits package, including:

• 28 days annual leave, plus 8 public holidays
• Access to the Local Government Pension Scheme (LGPS) – one of the best defined benefit schemes in the UK
• A range of salary sacrifice schemes, including:
  • Cycle to Work scheme
• Electric Vehicle (EV) lease scheme
• Gym membership
• Childcare vouchers
• Flexible hybrid working: 1–2 days per week working from home