Executive Assistant

Brent Council; Wembley; Hybrid; GBP 30,000 - 36,000; Full time

Benefits offered by this job

27 days' annual leave

Local Government Pension Scheme

hybrid and flexible working options

family-friendly policies

health and wellbeing support

education sessions and season ticket/9

Job summary

Brent Council in Wembley is seeking an Executive Assistant to join the Executive Support Team, providing essential support to two Directors. The role focuses on diary management, handling mail and invitations, arranging meetings, and ensuring venues and background papers are prepared.

You will act as a trusted partner to senior managers within a busy local government environment. The successful candidate will bring excellent communication skills, experience with MS Outlook, and a proactive,

Qualifications

• Experience of providing personal support to senior managers in a large and complex organisation.
• Experience of diary management.
• Experience of developing effective relationships with officers and partners.
• A good knowledge of local authority functions.
• Excellent written and verbal communication skills.

Responsibilities

• Support two Directors with diary management, managing mail and electronic invitations, and coordinating appointments/meetings.
• Take responsibility for venue, background papers and actions for meetings.
• Provide personal support to senior managers and balance competing priorities with discretion.

Job description

We are looking for an Executive Assistant to work within the Executive Support Team. This role will also provide support to two Directors within the organisation. This role presents a fantastic opportunity for a well organised, highly motivated and flexible individual looking for their next opportunity. You will support the directors with diary management, managing mail/electronic mail invitations, arranging appointments/meetings and taking responsibility for venue, background papers and actions. We are committed to fostering an inclusive workplace where everyone is treated with dignity, respect and fairness. We expect all employees to demonstrate a commitment to equality, diversity and inclusion and to promote inclusive, non-discriminatory practices in their work. This commitment forms part of our recruitment process, and candidates may be assessed on their understanding of and ability to contribute to an inclusive working environment. The information we collect from you will be shared with Cifas, who will use it to help prevent fraud and other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. Further details on how your information will be used by Brent and Cifas, and your data protection rights can be found As a Disability Confident employer, we guarantee an interview to disabled applicants who meet the essential criteria for the role. This includes people with hidden disabilities, long term health conditions, diagnosis, and mental health conditions. We also guarantee an interview to care-experienced applicants who meet the essential criteria. Information shared for this purpose will be treated fairly and used only to confirm eligibility under these schemes. If you need reasonable adjustments at any stage of the recruitment process, please contact Brent has a positive approach to flexible working.

Key responsibilities (Experience & Skills)

• Experience of providing personal support to senior managers in a large and complex organisation.
• Experience of diary management.
• Experience of developing effective relationships with officers and partners.
• A good knowledge of local authority functions.
• Excellent written and verbal communication skills.

The role requires an emphasis on dedication, accuracy and a high level of customer focus for personal and telephone callers, with a degree of initiative to delegate and elevate as appropriate. The Person Do you have an outstanding track record of providing high quality personal support to senior managers in a busy office environment? Do you have experience in working as part of a busy team, sharing good practice and working closely with others? Are you resilient, forward thinking and able to take on a challenging workload whilst demonstrating a flexible approach and ability to respond quickly to changing workloads and priorities? Are you dedicated and able to use your initiative to handle enquiries to ensure that your director's time is managed effectively and they are free to respond to complex issues? If you possess all the above and are highly organised, an excellent communicator and have excellent skills in MS Outlook and arranging meetings then we would be delighted to hear from you. Experience working in local government, or with elected politicians or senior local authority leaders would be an advantage but not essential.

Brent is a tremendously vibrant London borough where the iconic arch of Wembley Stadium dominates the skyline. Spanning both inner and outer London, it is a borough of huge contrasts in terms of its economic, environmental, ethnic and social make up. Brent's diversity is evident to all who visit our borough and our long history of ethnic and cultural diversity has created a place that is truly unique and valued by those who live and work here. The Council is pursuing a far-reaching transformation agenda that better meets the needs of our community so it is an exciting time to join us.

We know people do their best work when they feel valued, supported and able to grow.

Benefits

• 27 days' annual leave, rising with length of service, plus bank holidays
• Local Government Pension Scheme with generous employer contributions
• hybrid and flexible working options for most roles
• supportive family-friendly policies, including carers' leave, paternity leave and compassionate leave for eligible employees
• health and wellbeing support, including eye test support and a 24/7 Employee Assistance Programme
• financial wellbeing support, including education sessions, childcare deposit loans, and season ticket loans
• travel support, including affordable parking nearby, a Cycle to Work scheme, and onsite facilities
• learning and development opportunities to support your career
• access to My Brent Rewards with exclusive discounts on shopping, travel, leisure and entertainment