Management Assistant to the Regional President – APAC

Management Assistant to the Regional President – APAC

Are you an experienced Management Assistant who thrives in a dynamic environment, supporting senior leaders and driving strategic initiatives? If you're a highly organised, proactive professional with a strong ability to multitask, we want to hear from you!

About the Role

As the Management Assistant to the Regional President – APAC, you will play a pivotal role in providing high-level administrative support and ensuring seamless operations within the leadership team. You will be responsible for:

1. Support: Managing the Regional President’s diary, preparing reports, coordinating meetings, and handling confidential correspondence.
2. Leadership Team Coordination: Acting as the Secretariat for the APAC Leadership Team, including organising agendas, drafting minutes, and following up on action items.
3. Event & Stakeholder Management: Leading key initiatives such as Town Halls, stakeholder engagements, and leadership meetings.
4. Travel & Expense Oversight: Managing business travel arrangements, approvals, and expense processing through Concur and SAP.
5. Communication & Administration: Supporting internal communications and maintaining strong relationships with key stakeholders.
6. Facilities & Procurement Coordination: Overseeing event management, office supplies, and uniform suppliers.
7. Continuous Improvement & Strategic Initiatives: Identifying opportunities to improve efficiency and engagement within the Regional President’s office.

About You

To be successful in this role, you will bring:

1. 5+ years’ experience as a Management Assistant, supporting multiple senior managers in a mid-to-large organisation.
2. Advanced digital literacy, including Office365 (SharePoint, OneNote, Word, PowerPoint, Outlook, Excel) and video conferencing platforms.
3. Strong stakeholder management skills with the ability to negotiate and coordinate with external suppliers.
4. Exceptional organisational & time management skills, with a proven ability to multitask in a fast-paced environment.
5. Professionalism & confidentiality, ensuring sensitive information is handled with integrity.
6. Problem-solving mindset with a proactive approach to challenges.

Why Join Us?

Be part of a global organisation with impactful leadership initiatives. Play a key role in strategic coordination, driving engagement and operational excellence. Work in an inclusive and supportive environment, where innovation and collaboration are valued. Competitive salary and benefits, with opportunities for professional development.

Safety & Commitment

At FLSmidth, we are committed to Zero Harm—to our people, the environment, and our partners. We foster a culture of continuous safety improvement, ensuring a safe and sustainable workplace for all. Join us in making an impact at a leadership level! Apply now to become an integral part of our team.

This role presents an exciting opportunity to be a strategic support partner in a global organization. If you thrive in a high-energy environment and have a passion for executive assistance, we encourage you to apply.

As an equal opportunity employer, FLSmidth embraces diversity and equality by promoting an environment of inclusion. We encourage applicants of all backgrounds and perspectives to apply - the more diverse our employees are, the stronger our team is.

Kindly note that we will be reviewing applications and conducting interviews on an ongoing basis so please apply as soon as possible. Candidates will be contacted by email.

No recruiters and unsolicited agency referrals please.