Executive Assistant

JR United Kingdom; Wakefield; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

A leading engineering and aviation company seeks an Executive Assistant for their Bristol office. This role involves supporting senior executives, managing complex schedules, and ensuring seamless operations. Ideal candidates will have proven experience in dynamic environments, exceptional organizational skills, and proficiency in Microsoft Office Suite.

Qualifications

• Proven experience as an Executive Assistant supporting senior leadership.
• Excellent written and verbal communication skills.
• Experience in tech, engineering, or consumer product sectors preferred.

Responsibilities

• Managing inboxes proactively and coordinating complex diary management.
• Preparing briefing materials and documentation for executives.
• Arranging domestic and international travel logistics.

Skills

Communication

Organisational Skills

Collaboration

Tools

Microsoft Office Suite

Job description

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Our client, a fast-paced and dynamic organisation, is a pioneer in engineering and aviation. They have offices throughout the UK and are dedicated to providing innovative solutions in air travel. They are looking for an Executive Assistant to join their Bristol team. This is an exciting opportunity for an experienced Executive Assistant to support a busy team in a company of trail blazers.

Position: Executive Assistant

Location: Bristol, Hybrid (3-4 days in the office / 1-2 days WFH)

The primary role of the Executive Assistant will be to support the Chief Operating Officer and Engineering Director. You will be based in Bristol, working alongside a team of four PAs—two in Bristol and two in London.

Key responsibilities include:

• Managing inboxes proactively, ensuring timely responses and prioritisation of actions.
• Owning complex diary management, coordinating meetings across multiple time zones with the wider assistant team.
• Preparing briefing materials and documentation for executives.
• Ensuring seamless meeting execution, including logistics and follow-up.
• Arranging domestic and international travel with detailed itineraries and contingency plans.
• Coordinating quarterly board meetings, including agendas, board packs, and travel logistics.
• Supporting the planning and delivery of internal and external events.
• Processing and reconciling expenses in line with company policy.

Experience required:

• Proven experience as an Executive Assistant supporting senior leadership in a fast-paced environment.
• Excellent written and verbal communication skills, confident in liaising with senior stakeholders.
• Proficiency in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint.
• Highly organised, capable of managing multiple priorities and deadlines.
• Team-oriented with the ability to collaborate effectively with fellow assistants.
• Positive, proactive, and solution-focused attitude with a calm, professional demeanor.
• Experience working in tech, engineering, or consumer product sectors is preferred.
• Previous EA support experience for multiple executives.
• Experience in leading and coordinating company events.

Key attributes:

• Highly organised, adaptable, and able to remain calm under pressure.
• Confident communicator, able to represent the senior team effectively.
• Strong collaboration skills to build relationships within a team of PAs/EAs.

Lily Shippen is a leading recruitment agency specialising in high-calibre executive and business support roles across the UK and internationally. We work with finance, investment, professional services, and corporate firms to place permanent, contract, and temporary support professionals. Our expertise covers London, Manchester, and beyond, helping businesses find the right talent to drive success.