Executive Assistant

Adecco; Uxbridge; Hybrid; Full time

Job summary

Adecco seeks an Executive Assistant for a higher education client in Uxbridge. This temporary role involves providing high-level administrative support, managing communication, and coordinating activities for the Executive Dean(s). The position offers a mix of campus-based and hybrid work, ideal for skilled professionals with relevant experience.

Qualifications

• Experience providing high-level EA support, including diary management.
• Ability to handle sensitive information and service meetings.
• Relevant experience working in higher education or similar organizations.

Responsibilities

• Provide executive administrative support to the Executive Dean(s).
• Manage diaries, coordinate meetings, and assist with college committees.
• Handle HR and finance tasks, including data entry and liaising with departments.

Skills

Analytical

Interpersonal

Problem-solving

Self-management

Education

University undergraduate degree

Tools

CHIME

SharePoint

E-recruiter

Job description

We have a great opportunity to work within our higher education client based in Uxbridge.

Role: Executive Assistant (Temporary)

Duration: ASAP until the end of January 2026

Pay: 18.57

Location: Uxbridge

Hours / Days: Monday to Friday, 9am to 5pm. The first 2-3 weeks are 100% campus-based, then hybrid (3 days in the office, 2 days remote).

Job Specification:

• Provide executive administrative support, acting as the principal point of contact for the Executive Dean(s) and managing communication with internal and external contacts.
• Manage diaries proactively and sensitively, coordinate meetings with stakeholders, and ensure availability of the Dean(s).
• Assist with college meetings and committees, including agenda and minute preparation, managing SharePoint sites, and distributing papers in advance.
• Coordinate travel arrangements and prepare itineraries for the Dean(s).
• Draft correspondence, collate data, prepare presentations, and proofread documents.
• Research information to support the Dean(s), manage delegated projects, and ensure timely completion.
• Handle HR and finance tasks, including data entry and liaising with central departments, utilizing systems like CHIME, SharePoint, and E-recruiter.
• Support high-profile college events such as away days, VIP visits, and graduations.
• Use CHIME to process purchase orders and invoices.

Communication:

• Act as a key communication link between the Dean(s), senior staff, and external contacts.
• Coordinate cover arrangements with other PAs to ensure continuous support and excellent customer service.
• Support the Vice Chancellors Office and provide ad hoc duties as needed.

Qualifications and Experience:

• University undergraduate degree or demonstrable transferable skills (analytical, interpersonal, problem-solving, self-management).
• Relevant experience providing high-level EA support, including diary management, handling sensitive information, servicing meetings, and working within higher education or similar complex organizations.

If you are interested in this role, please apply, and we will contact shortlisted candidates.

Adecco acts as an employment agency for permanent recruitment and a temporary employment business. We are an Equal Opportunities Employer.

By applying, your details will be submitted to Adecco. Our privacy statement is available on our website.