Executive Assistant

EVONA; United Kingdom; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A fast-growing technology startup in Bristol is seeking an Executive Assistant who thrives in a fast-paced environment. The role involves managing leadership calendars, planning travel, and supporting onboarding processes, all while collaborating closely with the senior leadership team. Ideal candidates will have over 2 years of experience in similar roles, strong communication skills, and a positive attitude. This position offers hybrid working opportunities and competitive company benefits starting from day 1.

Benefits

Pension

Private Healthcare

Subsidised Car Parking

Up to £150 personal benefits pot

Qualifications

• 2+ years experience as an Executive Assistant, Operations Coordinator, or similar role.
• Experience in a startup or scale-up environment is essential.
• Strong written and verbal communication skills.

Responsibilities

• Manage leadership calendars and coordinate meetings across time zones.
• Plan detailed travel itineraries for domestic and international trips.
• Support the onboarding and offboarding processes.

Skills

Highly organised

Strong communication skills

Tech savvy

Calm under pressure

Flexible and adaptable

Job description

Executive Assistant

(Fast-paced startup environment | Bristol / Hybrid)

We’re looking for an exceptionally organised and proactive Executive Assistant to join our high-growth startup. This is not a traditional EA role, it’s designed for someone who thrives in a reactive, fast-paced environment, loves variety, and wants to grow their career alongside an ambitious leadership team.

You’ll work closely with our senior leaders across operations, marketing, and people functions; managing diaries, planning travel, supporting onboarding, coordinating events, and helping the business run smoothly day to day.

We’re particularly looking for someone comfortable being visible, someone who enjoys representing the company, has strong communication skills, and is excited to build their own personal brand as part of our story.

As part of a global team, you’ll occasionally need to flex your schedule to collaborate with senior leaders based in the US. This isn’t a 24/7 role, but it does suit someone who’s comfortable with the occasional early call, evening message, or last-minute travel change when needed.

If you’ve worked in a startup or scale-up, you’ll know what it means to flex between roles, handle fast-moving priorities, and bring calm to the chaos.

What You’ll Be Doing

Executive Support

• Manage busy leadership calendars and coordinate meetings across time zones
• Plan and book detailed travel itineraries for domestic and international trips
• Provide responsive support for senior leaders, anticipating needs and acting quickly when priorities shift
• Prepare meeting materials, internal updates, and presentations
• Manage company inboxes and handle follow-up actions

Marketing & Brand Collaboration

• Support the marketing team with internal communications, presentations, and campaigns
• Assist in event coordination, incentive trips, and brand activations
• Collaborate with marketing to create or share content that reflects company culture and leadership updates
• Actively build your own personal brand on LinkedIn and within the industry - sharing insights, celebrating company wins, and helping amplify our story

People & Operations

• Support onboarding and offboarding (systems, equipment, merch, onboarding plans)
• Maintain HR admin and employee records
• Act as the main office contact for facilities, suppliers, and equipment stock
• Help coordinate socials, team incentives, and internal events
• Step into operational or admin support tasks as needed

About You

• Experienced Executive Assistant, Operations Coordinator or Business Support Administrator (2+ years experience)
• Startup or scale-up experience is essential, you understand pace, autonomy, and adaptability
• Highly organised and solutions-driven, with a calm approach to changing priorities
• Flexible and comfortable working across time zones with global leadership
• Confident communicator who enjoys building relationships
• Strong written and verbal communication skills
• Positive, can-do attitude and willingness to jump into any challenge
• Tech savvy and comfortable picking up new tools quickly
• Bristol based and able to work from the office at least 3 days a week

Why Join Us

• Be part of a fast-growing business shaping the future of space, defence, and deep tech
• Work directly with senior leadership on projects across operations, marketing, and culture
• Gain real visibility in your role - you’ll have the freedom to grow your personal brand alongside ours
• A varied, hands-on position where no two days are the same
• Company benefits from day 1; Pension, Private Healthcare, Subsidised Car Parking and up to £150 per month personal benefits pot