Executive Assistant

CoreView; United Kingdom; On-site; GBP 35,000 - 55,000; Full time

Job summary

CoreView, a leader in Microsoft 365 security and governance, seeks a proactive Executive Assistant to provide strategic support to the CEO. This role entails managing complex calendars, coordinating meetings, and overseeing travel logistics, ensuring operational excellence. Candidates should have 5+ years supporting C-level executives with strong organizational skills and discretion, thriving in a dynamic environment.

Qualifications

• 5+ years of experience supporting C-level executives in a high-growth or fast-paced environment.
• Ability to manage complex calendars and competing priorities across multiple time zones.
• Exceptional organizational, problem-solving, and multitasking skills.
• Strong written and verbal communication abilities, including drafting professional correspondence.
• Experience with executive travel planning and logistics, including international travel.
• Ability to handle confidential information with discretion and sound judgment.
• Demonstrated experience managing events, preparing meeting materials, and tracking deliverables.

Responsibilities

• Proactively manage the CEO’s complex calendar across global time zones, resolving conflicts and prioritizing meetings.
• Coordinate across departments and external stakeholders to schedule high-priority meetings with agenda alignment.
• Draft agendas, prep decks, and provide real-time meeting support.
• Provide live support during travel, manage last-minute changes.
• Assist in arranging travel logistics for the CEO and executive team.
• Vet legal documents before presenting them to the CEO, confirming approvals from relevant teams.

Skills

Organization

Problem-solving

Multitasking

Communication

Discretion

Tools

Microsoft Office Suite

Teams

DocuSign

Concur/Brex

Job description

Join to apply for the Executive Assistant role at CoreView

Join to apply for the Executive Assistant role at CoreView

Get AI-powered advice on this job and more exclusive features.

CoreView is the global leader in effortless Microsoft 365 (M365) security, governance, and administration. Trusted by Fortune 100 companies, we empower organizations to simplify complex M365 environments, strengthen security, and maximize ROI—with over 20 million users managed worldwide.

Our unified, cloud-native platform delivers powerful automation, rapid value, and end-to-end visibility across the entire M365 ecosystem. Backed by world-class support and a collaborative, innovative culture, CoreView is a place where your ideas matter and your work truly impact global enterprises.

Job Summary

We are seeking a proactive and highly organized Executive Assistant to provide strategic and administrative support to our CEO. This role goes far beyond calendar management — it’s about creating leverage, removing obstacles, and driving operational excellence behind the scenes. The ideal candidate thrives in a fast-paced, dynamic environment, is solutions-oriented, and brings a high level of professionalism, discretion, and attention to detail. From coordinating high-stakes meetings and complex travel to managing cross-functional communication and executive deliverables, you will be a trusted partner ensuring the CEO operates at peak performance.

Responsibilities

Calendar, Meeting & Inbox Management:

• Proactively manage the CEO’s complex calendar across global time zones, resolving conflicts, prioritizing meetings, and protecting focus time.
• Coordinate across departments and external stakeholders to schedule high-priority meetings with agenda alignment and follow-through.
• Prepare the CEO for meetings by compiling participant bios, context, background materials, and desired outcomes.
• Draft agendas, prep decks, distribute pre-read materials, and provide real-time meeting support.
• Take notes during key meetings and track follow-ups, ensuring action items are delegated and completed.
• Gatekeep and triage meeting requests, using discretion to accept, decline, or reassign/delegate as appropriate.
• Monitor and manage the CEO’s inbox, flagging/pinning urgent matters, ghostwriting replies, and streamlining communication.
• Maintain accurate records of meetings, contacts, and recurring cadences (1:1s, board, investors, internal syncs), ensuring consistency and optimization.

Travel, Logistics & Event Coordination:

• Provide live support during travel to manage last-minute changes, troubleshoot issues, and ensure smooth execution.
• Assist in arranging travel logistics for the CEO and executive team, including flights, hotels, ground transport, and external meetings.
• Create detailed, intuitive travel itineraries including confirmations, maps, time zone conversions, and meeting prep.
• Book WeWork and other office space in various cities as needed for CEO and team, while managing related logistics.
• Coordinate internal and external events — from leadership offsites and QBRs to customer / team dinners — managing venues, reservations, catering, guest lists, and special accommodations.
• Maintain a detailed record of the CEO’s preferences—such as airline loyalty programs, dining choices, and preferred hotels—to tailor arrangements and simplify future booking processes.
• Support CEO with Brex receipts, and liaison with Finance as needed.

Executive & Cross-Functional Coordination:

• Own planning timelines and track executive deliverables for presentations, board decks, and company-wide all hands.
• Support the C-Suite in scheduling and aligning for high-impact meetings such as board sessions, QBRs, offsites, and internal reviews.
• Partner with internal stakeholders to ensure meetings are strategically timed, properly staffed, and outcome-driven.
• Maintain a steady cadence of executive sessions (C Suite, 1:1s, business reviews), including clear agendas and follow-ups.
• Ensure alignment and collaboration across departments, surfacing and resolving scheduling gaps or coordination issues early.

Office, Apartment & On-Site Oversight:

• Manage the CEO’s DC apartment and CoreView’s DC office, overseeing scheduling of cleanings, maintenance, and vendor/maintenance coordination.
• Ensure bills, utilities, subscriptions, and deliveries are managed and up to date.
• Be physically present in the DC and Milan office whenever the CEO is in town to provide on-site support and coordination.
• Serve as the local liaison for visiting team members and executives, ensuring seamless office use and meeting logistics.
• Assist in planning and executing in-office events, including food coordination, catering, and space setup.

Legal & Administrative Support:

• Vet all legal documents (e.g., contracts, NDAs, agreements) before presenting them to the CEO, confirming internal approvals from Legal, Finance, and other relevant teams.
• Track document status, manage signature workflows, and ensure timely execution with accurate version control.
• Maintain an organized digital archive of signed agreements and sensitive documentation.

Confidentiality & Strategic Discretion:

• Handle sensitive and confidential information with absolute discretion, professionalism, and integrity.
• Act as a trusted partner to the CEO, privy to high-level initiatives, HR matters, and company strategy — while maintaining confidentiality and compartmentalization.
• Use sound judgment to anticipate potential issues, recommend thoughtful solutions, and handle delicate matters with diplomacy.
• Uphold a high standard of executive presence, tact, and calm under pressure, earning and maintaining trust across the leadership team.

Qualifications

• 5+ years of experience supporting C-level executives in a high-growth or fast-paced environment
• Proven ability to manage complex calendars and competing priorities across multiple time zones
• Exceptional organizational, problem-solving, and multitasking skills
• Strong written and verbal communication abilities, including drafting professional correspondence
• Experience with executive travel planning and logistics, including international travel
• Ability to handle confidential information with discretion and sound judgment
• Demonstrated experience managing events, preparing meeting materials, and tracking deliverables
• Proficient in Microsoft Office Suite, and modern productivity tools (e.g., Teams, DocuSign, Concur/Brex)

Additional Notes

As we grow, we are looking to hire people who share our values and goals. Our values are the core of everything we do:

• Collaboration – Sharing knowledge, resources, and support to drive success
• Respect – Valuing every voice to build a stronger team
• Empathy– Understanding each other to foster a supportive workplace

We are committed to creating a diverse and inclusive global workplace, helping each other achieve our goals, and having fun along the way.

CoreView is an Affirmative Action, Equal Opportunity Employer that values the strength that diversity brings to the workplace. All qualified applicants will receive consideration for employment and will not be discriminated against based on gender, race/ethnicity, protected veteran status, disability, or other protected group status.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Software Development

Referrals increase your chances of interviewing at CoreView by 2x

Sign in to set job alerts for “Executive Assistant” roles.

Fundraising and Administrative Executive Assistant

Senior Legal Executive Assistant - Remote

Leeds, England, United Kingdom 1 month ago

Brighton, England, United Kingdom 1 day ago

London, England, United Kingdom 3 days ago

Legal Counsel and Assistant Company Secretary (Home based role)

London, England, United Kingdom 1 week ago

Tax Manager - Family Office & Private Client - Compliance

Greater London, England, United Kingdom 1 week ago

Executive Assistant - CEO of Polygon Foundation

London, England, United Kingdom 1 week ago

Senior Legal Executive Assistant - Remote

London, England, United Kingdom 1 month ago

Assistant Company Secretary and Legal Counsel (4+ years PQE, UK home based)

Personal Care Assistant - Relocation to Ireland

Senior Legal Executive Assistant -Remote

Senior Legal Executive Assistant - Part-time (3 days a week)

London, England, United Kingdom 1 month ago

Senior Legal Executive Assistant - Part-time (3 days a week)

Greater Manchester, England, United Kingdom 1 month ago

Senior Legal Executive Assistant - Part-time (3 days a week)

Glasgow, Scotland, United Kingdom 1 month ago

(Home office) Account Manager - Food ingredients

Bristol, England, United Kingdom 2 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.