Executive Assistant

JR United Kingdom; United Kingdom; On-site; GBP 60,000 - 80,000; Full time

Job summary

An established industry player is on the lookout for a highly organised Executive Assistant to provide vital administrative support to senior leadership in Northern Ireland & Scotland. This pivotal role requires a professional who can manage complex calendars, prepare high-quality reports, and coordinate leadership meetings with utmost discretion and tact. The ideal candidate will thrive in a fast-paced environment, demonstrating strong communication and organisational skills while supporting both day-to-day operations and long-term strategic initiatives. If you are ready to make a significant impact in a dynamic setting, this opportunity is for you!

Qualifications

• Extensive experience in a senior-level EA or administrative role.
• Ability to manage multiple priorities with discretion and integrity.

Responsibilities

• Manage complex calendars, travel, and meeting schedules for senior leaders.
• Prepare high-quality reports, briefings, and presentations.

Skills

Organisational Skills

Communication Skills

Interpersonal Skills

Discretion

Judgment

Tools

Microsoft Office

Job description

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We are seeking a highly organised and professional Executive Assistant to provide strategic and high-level administrative support to senior leadership in the Northern Ireland & Scotland region. This is a key role that demands strong judgment, discretion, and the ability to handle complex responsibilities in a fast-paced environment. The successful candidate will be a trusted partner, supporting both day-to-day operations and long-term initiatives.

Key Responsibilities

• Manage complex calendars, travel, and meeting schedules for senior leaders
• Prepare high-quality reports, briefings, and presentations
• Coordinate and attend leadership meetings, including agendas, logistics, and follow-ups
• Liaise with internal teams with professionalism and tact
• Monitor and track regional priorities, actions, and key project timelines
• Organise regional leadership events, site visits, and external engagements
• Maintain effective systems for document, expense, and information management

Requirements

• Extensive experience in a senior-level EA or administrative role
• Strong communication, interpersonal, and organisational skills
• Proficiency in Microsoft Office
• Ability to manage multiple priorities with discretion and integrity
• Experience working in a large, fast-paced organisation or regional structure
• Based in Northern Ireland or Scotland with flexibility for occasional travel
• Willingness to attend in-person meetings or events across the region when required