Executive Assistant

Biopharma Careers; Stevenage; Hybrid; GBP 42,000 - 64,000; Full time

Benefits offered by this job

Annual bonus

Share-based long term incentive

Job summary

GSK is seeking an Executive Assistant to provide high-level administrative support to the SVP of Tech Transformation and Operations and the leadership team. The role involves leading projects, managing calendars, and coordinating complex domestic and international travel.

You will work in a hybrid model, supporting senior leaders across functions, with opportunities to influence processes, manage confidential information, and engage with global stakeholders.

Qualifications

• Associate degree or equivalent qualification.
• Experience in roles requiring independent problem-solving and regular interaction with senior executives.
• Experience handling sensitive or confidential information and applying sound judgment in a professional environment.
• Experience arranging complex business travel and managing calendars for senior leaders.
• Experience using financial, procurement, or expense management systems (e.g., Concur, SAP, Oracle, Workday, or equivalent).
• Experience supporting senior leaders and effectively influencing stakeholders through strong communication, judgment, and business acumen.

Responsibilities

• Provide high-level executive administrative support to the SVP of Tech Transformation and Operations and the leadership team as required.
• Lead and coordinate departmental and executive-level projects, ensuring timely delivery and stakeholder alignment.
• Manage multiple priorities and deadlines while delivering high-quality results.
• Proactively identify and implement process improvements to enhance team effectiveness.
• Build and manage relationships with senior stakeholders for effective collaboration across functions.
• Handle highly confidential information with discretion and professionalism.
• Arrange complex domestic and international business travel and provide proactive calendar management.
• Utilize financial, procurement, and expense management systems to support operations and ensure timely processing of requests.
• Maintain office systems, records, and administrative processes, including contact and distribution lists.
• Provide occasional support for meetings, conferences, and events, including venue coordination and liaison with service providers.

Skills

Independent problem-solving

Stakeholder management

Calendar management

Travel coordination

Communication skills

Discretion

Education

Associate degree or equivalent

Tools

Concur

SAP

Oracle

Workday

Finance/expense systems

Job description

Executive Assistant

Key Responsibilities

• Act as an independent problem solver, confidently navigating and partnering with senior leaders across the organization.
• Provide dedicated, high-level executive administrative support to the SVP of Tech Transformation and Operations and the wider leadership team as required.
• Lead and coordinate departmental and executive-level projects, ensuring timely delivery and stakeholder alignment.
• Manage multiple priorities and competing deadlines while delivering high-quality results.
• Proactively identify and implement process improvements to enhance team effectiveness.
• Build and manage relationships with senior stakeholders, ensuring effective collaboration across functions.
• Handle highly confidential information with discretion, sound judgment, and professionalism.
• Arrange complex domestic and international business travel and provide proactive calendar management.
• Utilize financial, procurement, and expense management systems to support operational activities, resolve issues, and ensure timely processing of requests.
• Maintain office systems, records, and administrative processes, including contact and distribution lists.
• Provide occasional support for meetings, conferences, and events, including venue coordination and liaison with technology, facilities, catering, security, and other service providers as needed. This is a minor component of the role and not a primary responsibility.

Basic Qualifications

• Associate degree or equivalent qualification.
• Experience in roles requiring independent problem-solving and regular interaction with senior executives.
• Experience handling sensitive or confidential information and applying sound judgment in a professional environment.
• Experience arranging complex business travel and managing calendars for senior leaders.
• Experience using financial, procurement, or expense management systems (e.g., Concur, SAP, Oracle, Workday, or equivalent).
• Experience supporting senior leaders and effectively influencing stakeholders through strong communication, judgment, and business acumen.

Preferred Qualifications

• Experience using SharePoint.
• Advanced Excel skills.
• Strong analytical skills.
• Experience with budget tracking and strong organizational skills.
• Ability to operate with pace and agility, using evidence and judgment to balance speed, rigor, and risk.
• Flexible working style with the ability to support stakeholders across multiple time zones.
• Demonstrated commitment to delivering high-quality results, overcoming challenges, and maintaining a strong focus on execution.

Work Arrangements

Primary Location: Stevenage, UK

Additional locations may be considered:

• GSK Headquarters, UKs
• Upper Providence, Pennsylvania, USA
• Philadelphia, Pennsylvania, USA
• Wavre, Belgium

This role follows GSK's hybrid working model, combining on-site collaboration with remote working flexibility.

Skills

• Business Application Support
• Customer Service
• Data Management
• Digital Fluency
• Office Management

Belgium Salary Range / Fourchette salariale – Belgique: EUR 45,375 to EUR 75,625

The annual gross base salary range for new hires in this position is listed above for each applicable location. These ranges take into account a number of factors including the candidate’s skills, experience, education level and the market rate for the role. In addition, this position may offer an annual bonus and eligibility to participate in our share based long term incentive program which is dependent on the level of the role. More detailed information on the total benefits package will be supplied during the recruitment process. This role is available for applicants from multiple locations, and therefore salary ranges for certain locations are also shown. Salary ranges for other locations are shown because some markets have pay transparency laws that require salary information on job postings, and those locations are potential job sites for this role. If salary ranges are not displayed in the job posting for a specific location or country, the relevant compensation will be discussed during the recruitment process. Please note salaries vary by country based on the candidate’s skills, experience, education level and the market rate for the role. Offers are typically made within the advertised range based on the candidate’s skills, experience and qualifications, with the upper end generally reserved for highly experienced candidates or other exceptional circumstances aligned with these criteria.

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a purpose to unite science, technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade, as a successful, growing company where people can thrive.

We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory, immunology and inflammation; oncology; HIV; and infectious diseases – to impact health at scale.

People and patients around the world count on the medicines and vaccines we make, so we’re committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients, accountable for impact and doing the right thing is the foundation for how, together, we deliver for patients, shareholders and our people.

GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), military service or any basis prohibited under federal, state or local law.

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us at [e-mail] where you can also request a call.

However, we have created a Recruitment FAQ guide.