Executive Assistant

GlaxoSmithKline; Stevenage; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

GlaxoSmithKline seeks an experienced Executive Assistant to provide high-level administrative support to the SVP of Tech Transformation and Operations and the leadership team. You will lead executive-level projects, manage calendars, and coordinate complex domestic and international travel.

The role requires handling confidential information, strong communication, and the ability to influence stakeholders across functions. Hybrid work model in Stevenage, UK.

Qualifications

• Associate degree or equivalent qualification.
• Experience in roles requiring independent problem-solving and regular interaction with senior executives.
• Experience handling sensitive or confidential information and applying sound judgment in a professional environment.
• Experience arranging complex business travel and managing calendars for senior leaders.
• Experience using financial, procurement, or expense management systems (e.g., Concur, SAP, Oracle, Workday, or equivalent).
• Experience supporting senior leaders and effectively influencing stakeholders through strong communication, judgment, and business acumen.

Responsibilities

• Provide high-level executive administrative support to the SVP of Tech Transformation and Operations and the leadership team.
• Lead and coordinate executive-level projects with timely delivery and stakeholder alignment.
• Manage multiple priorities and competing deadlines while delivering high-quality results.
• Proactively identify and implement process improvements to enhance team effectiveness.
• Build and manage relationships with senior stakeholders across functions.
• Handle highly confidential information with discretion and professionalism.
• Arrange complex domestic and international business travel and provide proactive calendar management.
• Utilize financial, procurement, and expense management systems to support operational activities and timely processing of requests.
• Maintain office systems, records, and administrative processes including contacts and distribution lists.
• Provide occasional support for meetings, conferences, and events, including venue coordination with service providers.

Skills

Problem solving

Executive support

Project coordination

Calendar management

Travel logistics

Relationship building

Confidentiality

Process improvement

Procurement systems

Office administration

Education

Associate degree

Tools

SharePoint

Concur

SAP

Oracle

Workday

Job description

Executive Assistant Key Responsibilities

• Act as an independent problem solver, confidently navigating and partnering with senior leaders across the organization.
• Provide dedicated, high-level executive administrative support to the SVP of Tech Transformation and Operations and the wider leadership team as required.
• Lead and coordinate departmental and executive-level projects, ensuring timely delivery and stakeholder alignment.
• Manage multiple priorities and competing deadlines while delivering high-quality results.
• Proactively identify and implement process improvements to enhance team effectiveness.
• Build and manage relationships with senior stakeholders, ensuring effective collaboration across functions.
• Handle highly confidential information with discretion, sound judgment, and professionalism.
• Arrange complex domestic and international business travel and provide proactive calendar management.
• Utilize financial, procurement, and expense management systems to support operational activities, resolve issues, and ensure timely processing of requests.
• Maintain office systems, records, and administrative processes, including contact and distribution lists.
• Provide occasional support for meetings, conferences, and events, including venue coordination and liaison with technology, facilities, catering, security, and other service providers as needed. This is a minor component of the role and not a primary responsibility.

Basic Qualifications

• Associate degree or equivalent qualification.
• Experience in roles requiring independent problem-solving and regular interaction with senior executives.
• Experience handling sensitive or confidential information and applying sound judgment in a professional environment.
• Experience arranging complex business travel and managing calendars for senior leaders.
• Experience using financial, procurement, or expense management systems (e.g., Concur, SAP, Oracle, Workday, or equivalent).
• Experience supporting senior leaders and effectively influencing stakeholders through strong communication, judgment, and business acumen.

Preferred Qualifications

• Experience using SharePoint.
• Advanced Excel skills.
• Strong analytical skills.
• Experience with budget tracking and strong organizational skills.
• Ability to operate with pace and agility, using evidence and judgment to balance speed, rigor, and risk.
• Flexible working style with the ability to support stakeholders across multiple time zones.
• Demonstrated commitment to delivering high-quality results, overcoming challenges, and maintaining a strong focus on execution.

Work Arrangements

• Primary Location: Stevenage, UK
• Additional locations may be considered: GSK Headquarters, UKs Upper Providence, Pennsylvania, USA Philadelphia, Pennsylvania, USA Wavre, Belgium
• This role follows GSK's hybrid working model, combining on-site collaboration with remote working flexibility.

Skills

Skills Business Application Support, Customer Service, Data Management, Digital Fluency, Office Management Belgium

Salary Range

Belgium Salary Range / Fourchette salariale – Belgique: EUR 45,375 to EUR 75,625 The annual gross base salary range for new hires in this position is listed above for each applicable location. These ranges take into account a number of factors including the candidate’s skills, experience, education level and the market rate for the role. In addition, this position may offer an annual bonus and eligibility to participate in our share based long term incentive program which is dependent on the level of the role. More detailed information on the total benefits package will be supplied during the recruitment process. This role is available for applicants from multiple locations, and therefore salary ranges for certain locations are also shown. Salary ranges for other locations are shown because some markets have pay transparency laws that require salary information on job postings, and those locations are potential job sites for this role. If salary ranges are not displayed in the job posting for a specific location or country, the relevant compensation will be discussed during the recruitment process. Please note salaries vary by country based on the candidate’s skills, experience, education level and the market rate for the role. Offers are typically made within the advertised range based on the candidate’s skills, experience and qualifications, with the upper end generally reserved for highly experienced candidates or other exceptional circumstances aligned with these criteria.

Closing Date

Closing Date for Applications: 11 September 2026

Why GSK?

Uniting science, technology and talent to get ahead of disease together. GSK is a global biopharma company with a purpose to unite science, technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade, as a successful, growing company where people can thrive. We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory, immunology and inflammation; oncology; HIV; and infectious diseases – to impact health at scale. People and patients around the world count on the medicines and vaccines we make, so we’re committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients, accountable for impact and doing the right thing is the foundation for how, together, we deliver for patients, shareholders and our people. GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), military service or any basis prohibited under federal, state or local law. We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are. Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us at [e-mail] where you can also request a call. Please note should your enquiry not relate to adjustments, we will not be able to support you through these channels. However, we have created a Recruitment FAQ guide. Click the Link where you will find answers to multiple questions we receive Important notice to Employment businesses/ Agencies GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site. Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSK’s compliance to all federal and state US Transparency requirements. For more information, please visit the Centers for Medicare and Medicaid Services (CMS) website at https://openpaymentsdata.cms.gov/ We are a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years. Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together. Find out more on our career site.