Executive Assistant

TN United Kingdom; Slough; On-site; GBP 25,000 - 35,000; Part time

Job summary

An established industry player is looking for a highly organized Executive Assistant to support their Executive Vice Presidents. This part-time, permanent role based in Slough involves managing administrative tasks, coordinating business travel, and ensuring efficient office operations. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to handle confidential information with discretion. Join a company that values diversity and inclusion, where your contributions will help shape the future of the organization.

Qualifications

• 3+ years of experience in a similar role, preferably in a multinational environment.
• Strong proficiency in Microsoft Office and excellent administrative skills.

Responsibilities

• Manage executive office administration tasks and handle high-level calls.
• Coordinate with international offices and arrange complex business travel.

Skills

Microsoft Office

Administrative Skills

Communication Skills

Confidentiality

Telephone Etiquette

Education

Diploma or University Degree

Job description

Job Title: Executive Assistant

We are seeking a highly organised and professional Executive Assistant to provide strong support to our Executive Vice Presidents. In this role, you will ensure the smooth handling of all administrative and secretarial functions, contributing to the efficiency of our executive office.

This is a part-time, permanent position based out of our Slough HQ. Working days are Monday-Thursday.

Key Responsibilities (but not limited to):

• Manage executive office administration tasks.
• Handle high-level office calls and visitors professionally.
• Coordinate with International Head Offices/Regional Offices on business matters.
• Arrange complex business travel, including hotel bookings, ticket reservations, and itineraries.
• Organize appointments and diary management daily.
• Assist in project management and follow-up on assigned tasks.
• Prepare meeting memos and action points.
• Consolidate monthly reports and distribute them to relevant teams.
• Draft recognition letters and correspondence.
• Manage executive email inbox, filtering marketing emails and tracking important messages.
• Review and process expense reports and travel requests, ensuring compliance with company policies.

Qualifications:

• Diploma or University Degree.
• 3+ years of experience in a similar role, preferably in a multinational or multicultural environment.
• Strong proficiency in Microsoft Office.
• Excellent administrative and correspondence skills.
• Outstanding telephone etiquette and communication skills.
• Ability to handle confidential information with discretion.

Additional Information:

Diversity & Inclusion

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

During the hiring process, John Crane, Smiths Group, or our recruitment partners will never request payment. Beware of fraudulent requests. Apply directly through our careers website.