Executive Assistant

Birchrose Associates; Slough; Hybrid; GBP 42,000 - 54,000; Full time

Job summary

Birchrose Associates is representing a leading UK law firm based in London, seeking an experienced Executive Assistant to join its Insurance team on a permanent basis. The role supports multiple lawyers with diary, email, travel and meeting coordination in a collaborative environment.

You will work closely with Team Leaders and the wider Executive Support function, contribute to business development activities, and play a key role in billing and client service.

Qualifications

• Previous EA/Legal PA experience within a law firm or professional services environment (essential).
• Experience supporting lawyers or senior professionals would be highly desirable.
• Strong diary, inbox and workload management skills are required.

Responsibilities

• Manage multiple lawyers, prioritising workloads and delegating effectively to Administrative Assistants, Document Production and other support teams.
• Manage complex diaries and appointments.
• Monitor inboxes, manage emails and progress instructions.
• Coordinate meetings and travel arrangements, including overseas travel, accommodation, rooms and catering.
• Support business development activity, including events, client updates, newsletters, legal directory submissions and lawyer biographies.
• Assist with client and matter inception, including conflict checks, matter risk assessments and liaising with the Central Inception team.
• Support financial management and billing, including preparing billing guides, raising draft proformas, preparing client invoices and liaising with the Finance team.
• Run client financial reports and assist with general client and finance queries.
• Draft initial correspondence and legal documents and coordinate file reviews.
• Build strong relationships with internal and external clients, acting as a key point of contact and delivering a high level of client service.

Skills

Diary management

Client relationship management

Billing coordination

Meeting & travel coordination

Communication skills

Job description

Birchrose Associates is proud to be representing a leading UK law firm based in London, which is seeking an experienced Executive Assistant to join its insurance team on a permanent basis.

The Firm

Our client is a highly regarded UK law firm, recognised for its collaborative and supportive culture, the firm places a strong emphasis on career development, with a structured career framework offering opportunities for progression.

The Opportunity

The successful candidate will provide comprehensive Executive Assistant support to multiple lawyers within the firm’s Insurance team, working closely with lawyers, Team Leaders, Business Services and the wider Executive Support function. Duties will include:

• Manage multiple lawyers, prioritising workloads and delegating effectively to Administrative Assistants, Document Production and other support teams
• Manage complex diaries and appointments
• Monitor inboxes, manage emails and progress instructions
• Coordinate meetings and travel arrangements, including overseas travel, accommodation, rooms and catering
• Support business development activity, including events, client updates, newsletters, legal directory submissions and lawyer biographies
• Assist with client and matter inception, including conflict checks, matter risk assessments and liaising with the Central Inception team
• Support financial management and billing, including preparing billing guides, raising draft proformas, preparing client invoices and liaising with the Finance team
• Run client financial reports and assist with general client and finance queries
• Draft initial correspondence and legal documents and coordinate file reviews
• Build strong relationships with internal and external clients, acting as a key point of contact and delivering a high level of client service

This Executive Assistant position is a full-time, permanent opportunity, working 9:30am to 5:30pm, in London.

Requirements

• Previous EA/ Legal PA experience within a law firm or professional services environment (essential)
• Experience supporting lawyers or other senior professionals would be highly (desired)
• Strong diary, inbox and workload management skills

Vacancy Highlights

• 50/5 hybrid working (5 days on site per fortnight)
• Generous salary and benefits package
• Structured career progression framework
• Supportive and collaborative working environment