Executive Assistant

Career Legal; Greater London; On-site; GBP 55,000 - 70,000; Full time

Job summary

Career Legal is seeking a Senior Executive Assistant to support the CEO in a leading law firm. This role goes beyond traditional EA duties, acting as a trusted partner to drive efficiency and keep the CEO's priorities on track.

You will operate at the most senior level within a fast-paced professional services environment, coordinating schedules, travel, meetings and client matters while maintaining discretion and strategic insight.

Qualifications

• At least five years' experience supporting a CEO, C-suite executive or equivalent senior leader.
• Previous law firm experience is essential, with additional professional services or corporate experience highly advantageous.
• Exceptional organisation and ability to manage competing priorities with ease.
• A confident communicator with excellent stakeholder management skills.
• Proactive, commercially minded and solutions-focused.

Responsibilities

• Managing an exceptionally busy and ever-changing diary and inbox.
• Coordinating complex UK and international travel, meetings and events.
• Overseeing time recording, billing and financial administration.
• Managing client matter opening and ensuring accurate file management.
• Acting as a key point of contact for senior stakeholders, clients and external contacts.
• Anticipating the CEO's needs, identifying potential challenges and resolving issues before they arise.
• Building a strong understanding of business priorities and maintaining confidentiality.

Skills

5+ years CEO support

Stakeholder management

Proactive problem-solving

Commercial acumen

Job description

Senior Executive Assistant to the CEO

An outstanding opportunity has arisen for an experienced Executive Assistant to support the CEO of a highly regarded law firm.

This is far more than a traditional EA role. You'll become a trusted business partner to the CEO, acting as an extension of their office and playing a key role in keeping priorities on track, driving efficiency and ensuring the smooth running of a busy and ever-changing schedule.

You'll be someone who thrives on being one step ahead, enjoys building strong relationships and is confident operating at the most senior level within a fast-paced professional services environment.

Key Responsibilities

• Managing an exceptionally busy and ever-changing diary and inbox.
• Coordinating complex UK and international travel, meetings and events.
• Overseeing time recording, billing and financial administration.
• Managing client matter opening and ensuring accurate file management.
• Acting as a key point of contact for senior stakeholders, clients and external contacts.
• Anticipating the CEO's needs, identifying potential challenges and resolving issues before they arise.
• Building a strong understanding of business priorities and maintaining the highest levels of confidentiality and professionalism.

About You

• At least five years' experience supporting a CEO, C-suite executive or equivalent senior leader.
• Previous law firm experience is essential, with additional professional services or corporate experience highly advantageous.
• Exceptionally organised, adaptable and able to manage competing priorities with ease.
• A confident communicator with excellent stakeholder management skills.
• Proactive, commercially minded and naturally solutions-focused.

This is a fantastic opportunity to join a collaborative, forward-thinking firm where Executive Assistants are valued as true business partners and are trusted to make a genuine impact.