Executive Assistant

Aioi Nissay Dowa Europe; Shrewsbury; On-site; GBP 50,000 - 75,000; Full time

Benefits offered by this job

28 Days annual leave

5% Annual Bonus

Private Medical Insurance

Life Assurance 3x salary

Pension advisory service

Cycle scheme

Job summary

Aioi Nissay Dowa Europe in the UK is recruiting an Executive Assistant to the CEO of Toyota Insurance UK. This is a high-trust, high-impact role at the centre of leadership and stakeholder ecosystems, with bespoke development plans to grow into this level.

You will coordinate diaries, international travel, prepare briefing materials and communications, and drive continuous improvement of administrative processes to boost efficiency.

Qualifications

• Experience supporting a CEO, Managing Director, or senior leadership in a complex corporate environment.
• Experience handling confidential information with discretion and independence.
• Experience managing complex diaries and international travel, and coordinating senior meetings.

Responsibilities

• Provide proactive, highly organised executive support to the CEO and manage priorities and commitments.
• Coordinate leadership meetings, forums, and strategic reviews across UK and international teams.
• Serve as interface between the CEO and internal/external stakeholders.
• Manage diary, meetings, and UK/international travel arrangements.
• Draft and format high-quality correspondence, reports, and briefing materials.
• Plan and coordinate events and leadership sessions; drive process improvements in administrative workflows.

Skills

CEO support experience

Diary management

Travel coordination

Stakeholder management

Executive communications

Tools

Microsoft 365

Job description

We’re growing our UK business, as we lead the way in connected mobility protection – to make tomorrow's journeys simpler, safer and smarter.

All this growth means we’ve got plenty of opportunities for ambitious people just like you.

Join us as the Executive Assistant to the CEO of Toyota Insurance UK. This is not simply a traditional Executive Assistant position. It is a high-trust, high-impact role operating at the centre of Toyota Insurance UK leadership and stakeholder ecosystem.

We want to hear from people who have the desired experience, but are also keen to hear from ambitious candidates prepared to work towards this level, as mindset, integrity, common sense and personality is an important factor for us. We’ll work with you to create a tailored development plan just for you so that you can take your career to the next level.

Responsibilities

• Provide proactive, highly organised and commercially aware executive support to the CEO, acting as a trusted partner in the effective management of priorities, commitments and business objectives.
• Support the effective co-ordination of Toyota Insurance UK leadership meetings, management forums, workshop and strategic reviews.
• Stakeholder and relationship management. Serving as a professional and effective interface between the CEO and internal and external stakeholders.
• Diary, Meeting and UK and international travel management.
• Communication and content. Draft, edit and format high-quality correspondence, communications, briefing notes, presentations, reports, announcements and executive messages.
• Events and Team engagement through planning and coordinating internal meetings, leadership sessions, conferences, workshops, away days and other business events.
• Identify continuous improvement opportunities on administrative processes, information flows, meeting effectiveness and executive support through introduction of practical tools, routines and ways of working that improve efficiency and visibility across the organisation.

Knowledge, Experience and Qualifications

• Experience supporting a CEO, Managing Director, C-suite executive or senior leadership team in a complex corporate environment.
• Experience of operating in a role requiring high levels of confidentiality, discretion, judgement and independence.
• Experience managing complex diaries, international travel, senior meetings and multiple competing priorities.
• Experience preparing executive-level presentations, reports, correspondence and briefing materials.
• Experience working across organisational boundaries and building relationships with senior internal and external stakeholders.
• Experience in insurance, financial services, automotive, mobility or another regulated and commercially focused environment would be advantageous.

Why Join Us?

We're all about helping you grow within Toyota Insurance UK, with plenty of support to develop in your role whilst also creating opportunities to explore new ones and advance your career.

We realise that we need to be a good fit for you above all else – so here’s what you can enjoy about AND-E:

Recognised as the Best Large Insurance Employer: We are proud to have been named the Best Large Insurance Employer for 2023 at the prestigious British Insurance Awards.

Unmatched Work-Life Balance.

Competitive Salaries and Benefits Package: We offer competitive salaries that recognise your skills and expertise.

We champion choice, flexibility, and balance in both work and home life. Our commitment to diversity, equity, and inclusion ensures everyone feels valued and supported — including embracing neurodiversity and providing the tools needed to thrive.

We like to think our benefits package is one of the best, focusing on colleagues’ health, wealth, and lifestyle. We offer:

• Up to 28 Days annual leave with the option to buy/sell up to 5 days holiday*
• 5% Discretionary Annual Bonus*
• Healix Private Medical Insurance Options*
• 3 x Annual Salary Life Assurance*
• A range of health, wellbeing, and financial support benefits, including money back on health expenses, Employee Assistance Programme, Flu Jab voucher, Virtual GP service, and driving lessons* for you and your family.
• Additional perks such as a pension advisory service, family-friendly policies, season ticket loan*, cycle scheme*, and financial flexibility through Wagestream*.
• * Subject to company performance and completion of probation

Aioi Nissay Dowa Europe is committed to promoting equal opportunities in employment. Employees and job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation (Protected Characteristics)

At AND-E, equal opportunity is more than a policy—it’s a promise. We welcome applications from all individuals regardless of age, disability, gender identity, marital status, pregnancy, race, religion, sexual orientation, or any other protected characteristic.

Reasonable adjustments: If you require any adjustments to support you during our recruitment process, please let us know. We’re committed to making the process accessible and are happy to help