Executive Assistant

ProFound; Sheffield; On-site; GBP 60,000 - 80,000; Full time

Job summary

A specialist provider of insurance products based in South Yorkshire is seeking an Executive Assistant to provide high-level support to the Managing Director. The role involves managing correspondence, scheduling, and supporting various business functions. Ideal candidates will possess strong time management skills and a solid understanding of Microsoft Office. Confidentiality and discretion are paramount in this position.

Qualifications

• Experience of providing high level administrative support and ability to develop appropriate systems.
• Ability to forward plan and manage a busy diary.
• Excellent time management skills and knowledge of Microsoft Office.

Responsibilities

• Provide high level confidential support to the Managing Director.
• Act as first point of contact for correspondence and phone calls.
• Manage and coordinate activities to ensure deadlines are met.

Skills

High level administrative support

Time management

Microsoft Office

Numeracy

Communication skills

Confidentiality and GDPR knowledge

Job description

We are pleased to be working with a specialist provider of insurance products and claims management services in the South Yorkshire area, who are looking for an Executive assistant to work with the Managing Director.

JOB PURPOSE

• To provide high level confidential support to the Managing Director and to provide support to the wider sales, reconciliation, underwriting and compliance areas of the business
• You may be required to perform any other duties and to work in any other areas as requested by the Company if necessary, which may include other offices and those of clients.

SCOPE OF THE ROLE

• To provide high level confidential support to the Managing Director by providing a secretarial and administrative service.
• Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively as required
• To provide MI and analysis as requested
• To provide ad hoc support to sales, underwriting and compliance activities including event support, oversight management, co-ordination of Tenders and other document production
• To oversee reconciliation activity to ensure payment deadlines are met
• To manage system updates including training development

ACCOUNTABILITIES/TASKS

• To act as first point of contact dealing with correspondence and phone calls
• To proactively manage and coordinate activities, ensuring deadlines are met and ensuring appropriate briefing papers are prepared and provided
• Identifying the need for organisation of travel and accommodation and ensuring arrangements are set up
• Taking notes and meeting minutes as required
• Sales support including input into preparations for events, updates of CRM systems, and support with Tenders and sales documents as well as oversight activity
• Support to Underwriting and compliance activities as required for example input into Consumer Duty compliance sessions and assistance with the production and formatting of policy documents
• Ensuring that the Reconciliation team submit returns in a timely manner and providing support with any issues
• Development of systems as required including training development
• Production of monthly reporting and analysis of key performance metrics to internal /external stakeholders, identifying trends and proposed activity as a result and producing updates for Operation and Products & Pricing meetings and other ad hoc requirements.

WHO YOU ARE

• Experience of providing high level administrative support including the ability to identify admin needs and develop and maintain appropriate systems to meet them
• Ability to forward plan and manage a busy diary.
• Excellent time management skills
• Excellent Knowledge of Microsoft Office
• Good numeracy and communication skills
• Complete discretion and an understanding of the need for confidentiality and GDPR