Executive Assistant

RLDatix; Richmond; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A healthcare technology firm in Richmond is looking for an Executive Assistant to support the UK&I President. You'll manage calendars, coordinate travel, and ensure smooth executive operations, requiring 4 days in-office presence. Ideal candidates are proactive, detail-oriented, and possess experience in administrative support. This position offers opportunities for personal and professional development in a collaborative environment.

Qualifications

• Experience as an Executive Assistant or Administrative Support professional.
• Success in calendar management and travel coordination.
• Knowledge of office management activities.

Responsibilities

• Manage executive calendars and scheduling.
• Coordinate travel arrangements and expense reporting.
• Prepare presentations and reports for decision-making.

Skills

Calendar management

Travel coordination

Attention to detail

Proactive working style

Team player spirit

Job description

Overview

Executive Assistant | Executive Support | Richmond, UK | Hybrid

RLDatix (RLD) is on a mission to help raise the standard of care everywhere. Trusted by over 10,000 healthcare organisations worldwide, our solutions help improve health and care. Our applications ensure that patients receive the best and safest care while supporting the providers who deliver it. Joining TeamRLD means being part of a global effort of over 2,000 team members making a difference in healthcare every day.

We’re seeking a London/Richmond based Executive Assistant to join our Executive Support team to strengthen executive effectiveness and drive organisational performance. The Executive Assistant will partner with the UK&I President by managing core administrative operations, implementing support initiatives, and ensuring executive-level processes run smoothly. This role enables leadership to focus on strategic priorities while maintaining administrative excellence across the organisation.

Location: Richmond, UK. In-office presence is expected 4 days per week to support in-office operations and team collaboration.

Location details and our values are reflected in our TeamRLD approach to work: TEAM, RESPECT, LEAD, DELIVER. We collaborate across departments to strengthen healthcare safety and performance.

What You Will Do

• Manage executive calendars and scheduling to align with organisational priorities.
• Coordinate travel arrangements and expense reporting to support executive mobility and financial tracking.
• Prepare presentations, reports, and briefing materials for timely, well-structured decision-making information.
• Support office management activities to maintain facilities, vendor relationships, and compliance within established processes.
• Assist in planning leadership meetings and events with seamless logistics and professional execution.
• Apply and refine administrative processes to optimise workflows and improve operational efficiency.
• Participate in stakeholder communications and relationship management to ensure effective information flow and professional standards.
• Collaborate with the Office Manager and EA team to strengthen coordination and leadership support activities.
• Assist with project coordination and delivery to track progress, prepare documentation, and support routine change management initiatives.

What Kind of Things We’re Most Interested in You Having

• Experience as an Executive Assistant or Administrative Support professional, ideally with exposure to supporting senior leadership and executive-level processes.
• Proven success in calendar management, travel coordination, and administrative project delivery with attention to detail.
• Knowledge of office management activities, including vendor relationships, facilities operations, and compliance support within structured frameworks.
• Ability to commute to Richmond 4 days a week to support in-office operations and participate in team collaboration.
• Genuine interest in learning and developing within executive operations, contributing to a culture of efficiency and professionalism.
• Collaborative, proactive working style able to thrive in a fast-paced environment with changing calendars.
• A positive, flexible attitude with a willingness to muck in and support the team with a sense of humor.
• Creative and adaptable, capable of juggling multiple priorities while maintaining quality work.
• Strong team player spirit and a desire to help create an engaging and supportive workplace.

Essential Requirements

• Experience as an Executive Assistant or Administrative Support professional, with exposure to supporting senior leadership and learning executive-level processes.
• Demonstrated success in managing calendars, coordinating travel, and delivering administrative projects with accuracy.
• Basic knowledge of office management activities, including vendor relationships, facilities operations, and compliance within structured frameworks.
• Ability to commute to Richmond 4 days a week for in-office operations and team collaboration.
• Genuine interest in learning efficient executive operations and fostering a collaborative team culture through professional support activities.
• Capability to work proactively and learn independently in a fast-paced, professional environment while following established guidelines and processes.

What You Will Gain

In this role you will gain hands-on experience in executive partnership and administrative excellence within a collaborative, forward-thinking environment. You will develop skills in calendar management, travel coordination, and office operations that support senior leadership effectiveness, plus experience in process optimization and stakeholder relationship management. You will benefit from ongoing learning, mentorship, and exposure to innovative practices shaping the future of executive support operations.

RLDatix is an equal opportunity employer. Our employment decisions are made without regard to race, colour, religion, age, gender, national origin, disability, handicap, marital status or any other status or condition.