Executive Assistant

Guardian Jobs; Reading; Hybrid; GBP 35,672 - 43,599; Full time

Benefits offered by this job

Flexible working arrangements

Generous holiday allowance

Job summary

A leading educational institution is seeking a proactive Executive Assistant to support the Pro Vice-Chancellor, Education and Students. This role involves managing a busy schedule, facilitating meetings, and liaising with key stakeholders. Candidates should hold a relevant GCSE qualification and have experience in an administrative role, preferably within the higher education sector.

Qualifications

• Proven experience in providing administrative support to senior management.
• Ability to handle confidential information with tact and integrity.
• Familiarity with higher education or regulated environments is preferred.

Responsibilities

• Manage the Pro Vice-Chancellor's diary and coordinate appointments.
• Prepare materials for meetings and follow up on action items.
• Liaise with external stakeholders on behalf of the Pro Vice-Chancellor.

Skills

Organisation

Communication

Time Management

Education

GCSE Maths and English Grade C or 4 or above

Tools

MS Office (Teams, Outlook, Word, Excel, PowerPoint)

Job description

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Full time (35 hrs/wk), permanent

Split place of work between Horizons (Reading, Berkshire) and Home with one to two days per month spent at Horizons

Salary Up To £39,636 Pa Plus Benefits

We are looking for a proactive individual to support our Pro Vice-Chancellor, Education and Students and ensure the efficient management of their busy schedule. As an Executive Assistant, you will be responsible for delivering effective and efficient support, working closely with fellow Executive Assistants to coordinate the overall running of the Vice Chancellor’s Office.

Full time (35 hrs/wk), permanent

Split place of work between Horizons (Reading, Berkshire) and Home with one to two days per month spent at Horizons

Salary Up To £39,636 Pa Plus Benefits

We are looking for a proactive individual to support our Pro Vice-Chancellor, Education and Students and ensure the efficient management of their busy schedule. As an Executive Assistant, you will be responsible for delivering effective and efficient support, working closely with fellow Executive Assistants to coordinate the overall running of the Vice Chancellor’s Office.

Day to day, you will be involved in all aspects of diary management, project support and other administrative tasks, as well as organising meetings and liaising with key stakeholders. You will need to be able to handle confidential information with tact and integrity, juggle competing priorities and make appropriate decisions on the Pro Vice-Chancellor’s behalf where necessary.

Your Accountabilities And Responsibilities Include

• Be responsible for advising the Pro Vice-Chancellor of impending internal and external work deadlines and assist with the preparation of materials for these
• Organise and support meetings chaired by the Pro Vice-Chancellor, including preparing meeting packs, taking appropriate minutes and following up actions between meetings
• Liaise with key external stakeholders, following up with contacts after meetings and events on behalf of the Pro Vice-Chancellor
  
  

Our Main Requirements

• GCSE Maths and English language Grade C or 4 or above
• Experience providing direct support to an executive director or senior manager
• Sound knowledge of, or experience in, the higher education sector, or other regulated environment
• Digital skills confidence: We use MS Office which includes Teams, Outlook, Word, Excel, and PowerPoint and several other systems/technology
  
  

At University of the Built Environment we expect employees to demonstrate our values: Passion, Integrity, Excellence and Support. Student satisfaction and success are our main drivers, and our people consistently report high levels of employee engagement; your contribution will be valued should you join us.

We are a long-standing and leading provider of supported online education with a long-term ambition to be the world’s most sustainable university. At The London School of Architecture, our students study onsite. Staff wellbeing and work-life balance are a priority for us, with flexible working arrangements and a generous holiday allowance amongst some of our key employee benefits.

To view the full job specification and to apply, visit our careers site: Explore our current vacancies - University of the Built Environment

Vacancy closes on Wednesday 13 August 2025 at 17:00.

EQUALITY, DIVERSITY, AND INCLUSION

We champion equality, diversity, and inclusion in our workforce. We celebrate diversity and the strengths it brings to our staff body, our student community and our Board of Trustees, recognising that people are key to our success. Our aim is to attract, develop and retain a diverse workforce, therefore we welcome and encourage applications from all backgrounds.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Advertising Services

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