Executive Assistant

JR United Kingdom; Pontyclun; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

Une organisation de premier plan au Pays de Galles recherche un Executive Assistant expérimenté pour rejoindre son équipe. Ce rôle hybride nécessitera une coordination de projets variés, un soutien administratif et une communication efficace avec les parties prenantes. Le candidat idéal aura une solide expérience en gestion du temps, capacité d'adaptation et compétences interpersonnelles, assurant le bon fonctionnement des opérations au jour le jour.

Qualifications

• Expérience prouvée en tant qu'Executive Assistant ou dans un rôle administratif de haut niveau.
• Compétences organisationnelles et de gestion du temps exceptionnelles, capable de jongler avec plusieurs demandes.
• Capacité à travailler sous pression avec discrétion et confidentialité.

Responsibilities

• Coordonner des projets internes et assurer le respect des délais.
• Gérer des calendriers complexes et organiser des déplacements.
• Maintenir les fournitures de bureau et fournir un soutien à l'accueil.

Skills

Organisation

Communication

Gestion du temps

Résolution de problèmes

Job description

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CPS Group are working with a leading organisation in South Wales who have a fantastic opportunity for an experienced Executive Assistant to join their team.

This is a hybrid role based in South Wales, requiring a flexible split between home and on site.

The successful candidate will provide high-level administrative and project coordination and management support to the executive leadership team, ensuring efficient day-to-day operations and enabling senior stakeholders to focus on key business initiatives.

This Executive Assistant position is both hands-on and varied, supporting senior leaders by coordinating projects, managing communications, and ensuring smooth daily operations. You will act as a trusted member of the team, anticipating needs, managing competing priorities, and facilitating efficient workflows.

Key Responsibilities:

Project Coordination & Support

• Support and coordinate internal initiatives, ensuring timelines and deliverables are met.
• Work with internal teams to track project milestones and communicate updates.
• Assist in preparing board presentations and executive reports, ensuring accuracy and relevance for target audiences.
• Attend meetings, take detailed minutes, and follow up on action items.
• Act as a central point of contact for internal and external communications on behalf of the executive team.
• Draft, review, and send professional correspondence and emails.
• Support cross-departmental collaboration, helping to resolve queries and drive forward decisions.

Executive & Administrative Support

• Proactively manage complex calendars, including scheduling high-priority meetings and offsite events.
• Organise travel arrangements and itineraries for domestic and international trips.
• Maintain email inboxes, prioritising actions and drafting responses where needed.
• Prepare executives for meetings with briefing materials and summaries.

Office & Operations Management

• Maintain office supplies, set up meeting spaces, and provide hospitality support for internal and external visitors.
• Manage expense claims, purchase orders and liaise with Finance for approvals and reconciliation.
• Provide occasional support to wider leadership team members where required.

Digital Presence Support

• Manage and optimise LinkedIn profiles for executives, aligning with company messaging and identifying engagement opportunities.
• Identify ways to enhance efficiency through improved processes, tools, and systems.
• Implement and maintain effective administrative systems that support evolving business needs.

Knowledge, Skills & Experience:

• Proven experience in a senior Executive Assistant or high-level administration role.
• Exceptional organisational and time-management skills, able to juggle multiple demands.
• Strong communication skills – verbal, written and interpersonal.
• Experience managing diaries, meeting logistics, travel, and expense processing.
• Ability to work under pressure with discretion and confidentiality.
• A proactive, adaptable, and professional approach with strong problem-solving ability.

Key Behaviours:

• A self-starter who shows initiative and confidence in decision-making.
• Comfortable working in a fast-paced environment with changing priorities.
• Dependable, trustworthy, and calm under pressure.
• A people-person with strong interpersonal skills.
• Detail-oriented, accurate and committed to high standards.