Executive Assistant

Amber Therapeutics; Oxford; Hybrid; GBP 37,000 - 40,000; Full time

Job summary

A pioneering medical technology company in Oxfordshire is seeking an Executive Assistant to support their executive team. This full-time hybrid role offers an opportunity to make a significant impact in a fast-paced environment. The ideal candidate will have proven experience in administrative support, strong GDPR knowledge, and advanced Microsoft Office skills. The position offers a competitive salary and benefits including private healthcare and pension scheme.

Benefits

Competitive salary

Private healthcare

Company pension scheme

27 days holiday plus bank holidays

Qualifications

• Experience supporting C-Suite executives.
• Industry experience in life sciences or engineering is advantageous.
• First Aid/Fire Marshal certification desirable.

Responsibilities

• Manage diaries, meetings, and international travel.
• Prepare and coordinate high-level documentation for the Executive team.
• Oversee IT and cybersecurity supplier relationships.
• Lead Health & Safety compliance efforts.
• Coordinate company offsites and events.

Skills

Proven experience in an EA or senior administrative role

Strong GDPR knowledge

Advanced skills in Microsoft Office

Excellent communication skills

Tools

Microsoft PowerPoint

Microsoft SharePoint

Job description

Location: Oxfordshire

Department: Business Support

Salary: £37,000 - £40,000 per annum

Hours: 40

Contract Type: Permanent

Do you have proven experience within a senior administrative or EA role? Are you a proactive organiser who thrives in a fast-paced environment? If so, we want to hear from you!

Amber Therapeutics are looking for an Executive Assistant within a full-time hybrid role (3 days onsite, 2 days from home) based at our new custom-built facility in Harwell, Oxfordshire. Amber is a pioneering neuromodulation company dedicated to transforming the lives of patients through advanced medical technology. We specialise in the development of cutting-edge active implantable medical devices.

The Role

We are seeking an experienced Executive Assistant to provide comprehensive support to our Executive team. This is a pivotal role within the company, working closely with the Office Manager to ensure seamless operations across the business. An opportunity to work at the heart of a growing business, you will directly support senior leaders and contribute to the delivery of key strategic initiatives. The role offers variety, responsibility and the scope to make a real impact.

Key Responsibilities:

• Proactively manage diaries, meetings, investor relations, board packs, corporate events and international travel.
• Prepare and coordinate presentations, reports and high-level documentation for the Executive team and Board.
• Act as the business lead for GDPR, liaising with external consultants to ensure compliance and accurate record-keeping.
• Oversee IT and cybersecurity supplier relationships, maintaining risk registers and ensuring contract delivery.
• HR administration activities including responsibility for employee onboarding/offboarding and benefits administration, collaborating with external suppliers as required.
• Lead Health & Safety compliance, including committee meetings, risk assessments and reporting.
• Coordinate company offsites and events, ensuring effective planning, budgeting and supplier management.
• Support ESG reporting requirements including data collection and analysis.
• Responsible for operational business processes including improvements, implementation and management.
• Provide ad hoc project support and deputise for the Office Manager where required.

Skills & Experience

• Proven experience in an EA or senior administrative role, ideally supporting C-Suite executives.
• Strong GDPR knowledge and confidence in managing compliance processes.
• Industry experience in life sciences, manufacturing or engineering advantageous.
• Experience managing suppliers, contracts and health & safety compliance.
• Advanced skills across Microsoft Office, particularly PowerPoint and SharePoint.
• Excellent communication skills, discretion and a high level of professionalism.
• First Aid/Fire Marshal certification desirable (or willingness to train).

The successful candidate will demonstrate exceptional organisational skills, discretion, and the ability to manage multiple priorities within a fast-paced, rapidly evolving environment.

About Us

Amber Therapeutics is developing a closed-loop neuromodulation therapy able to treat mixed urinary incontinence for the first time and transform the clinical outcome of a very large untreated patient population. Amber’s fully implantable PicostimTM System targets the pudendal nerve with a device that can both stimulate and sense physiological responses. Please refer to our website for further information.

What We Offer

This is a chance to be part of a ground-breaking team creating life-changing therapies for millions of people globally. You join us at an exciting phase of our development, as we expand the team and accelerate towards our first Pivotal Trial. In addition, we offer a competitive salary commensurate with experience, private healthcare, income protection, life assurance, company pension scheme and 27 days holiday (plus bank holidays).

Amber Therapeutics is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We look forward to hearing from you.