Executive Assistant

Mills & Reeve; Oxford; On-site; GBP 25,000 - 35,000; Full time

Job summary

A prestigious law firm is looking for an Executive Assistant to support local teams in their Oxford office. The role involves managing multiple lawyers, handling diary management, finance, and enhancing client relationships. Ideal candidates will have experience in a professional environment, exceptional organizational skills, and thrive in a collaborative setting.

Benefits

Competitive salary

Wide range of benefits

Support for flexible working arrangements

Qualifications

• Experience in a professional services environment.
• Ability to manage multiple priorities and lawyers effectively.
• A natural organizer who thrives in team settings.

Responsibilities

• Providing comprehensive Executive Assistant services to local teams.
• Managing diaries, finance and billing, and business development.
• Building sustainable relationships with clients.

Skills

Organization

Communication

Attention to Detail

Multi-tasking

Relationship Building

Job description

A fantastic opportunity for someone to join our Oxford office as an Executive Assistant.

The role

This role provides comprehensive Executive Assistant services to the local teams. You will work closely with Team Leaders and Regional Executive Services Managers, utilizing available resources such as the Document Production team, Administrative Assistants, and Business Services. While you will have some autonomy in structuring your day, you will be an integral part of your team. It is important to align with the firm's values, maintain good client knowledge, and foster strong relationships across the business and with clients where appropriate.

The person

Ideal candidates will have experience in a professional services environment, possibly supporting lawyers or similar professionals. They will be natural organizers, thrive in multi-tasking roles, and work well with diverse teams across the business.

The Role Additionally Requires Someone Who

• Will manage multiple lawyers and delegate tasks appropriately using support teams;
• Is confident in setting and prioritizing their own work agenda;
• Is organized and methodical in approach;
• Has strong written and verbal communication skills;
• Has excellent attention to detail, communicates effectively, and works well within a team;
• Can build sustainable relationships with internal and external clients; and
• Is willing to take on new responsibilities and challenges with resilience.

The activities

The role will include, but is not limited to:

• Business development
• Client service
• Diary management
• Finance and billing
• Managing workflow

For more details, please see the attached job description. We may close this vacancy early if sufficient applications are received, so early submission is encouraged.

The Benefits

We offer a competitive salary and a wide range of benefits. Click here to learn more about our core benefits.

Pre-employment screening

If offered a role, comprehensive pre-employment screening will be conducted, including DBS checks, right to work verification, employment history, and character assessment. Full details are available upon request.

The firm

Mills & Reeve is committed to achieving more for clients, their businesses, and communities. We value knowledge, relationships, and tailored advice, supported by our extensive team of professionals. We are ranked in the top 50 UK law firms, listed in the Sunday Times Best Places to Work, and awarded Platinum Investors in People.

And finally

We celebrate diversity, promote an inclusive environment, and support flexible working arrangements to help everyone thrive. We encourage requests for workplace adjustments and are committed to supporting our people.