Executive Assistant

Artemis Search & Selection Limited; Northern Ireland; On-site; GBP 40,000 - 60,000; Full time

Job summary

A prominent recruitment firm in Northern Ireland is searching for an experienced Executive Assistant to provide high-level administrative and organisational support to their senior management team. The ideal candidate will have proven experience in supporting executives, excellent organisational skills, and the ability to multitask effectively. Responsibilities include managing diaries, preparing reports, and coordinating travel arrangements in a fast-paced, dynamic environment.

Qualifications

• Proven experience supporting senior executives or directors within a fast-paced sector.
• Clear, confident communication skills, both written and verbal.
• A proactive and adaptable working style.

Responsibilities

• Provide professional and confidential support to the senior leadership team.
• Prepare and circulate reports, presentations, and meeting materials.
• Coordinate travel arrangements, logistics and event planning.
• Manage internal and external correspondence with prioritisation.
• Assist in preparing business reports, performance updates and data insights.

Skills

Organisational skills

Multitasking ability

Attention to detail

Communication skills

Proficiency in Microsoft Office Suite

Job description

Overview

County Derry/Lderry • Competitive Package

A fantastic opportunity has arisen for an experienced Executive Assistant to provide high-level administrative and organisational support to a senior management team within a fantastic NI success story. Working closely multiple directors, this role is integral to ensuring that executive priorities are delivered efficiently and that leadership activity across the business runs seamlessly.

This is a varied, fast-paced position where no two days are the same - ideal for someone who thrives on responsibility, enjoys working collaboratively and takes pride in delivering work to a consistently high standard.

The role

• Provide professional and confidential support to the senior leadership team, including diary and inbox management, scheduling and meeting coordination.
• Prepare and circulate reports, presentations and meeting materials with accuracy and attention to detail.
• Coordinate travel arrangements, logistics and event planning for the leadership team.
• Support preparation for board and stakeholder meetings, ensuring all materials are organised and deadlines are met.
• Maintain robust systems for document management and filing.
• Manage internal and external correspondence, prioritising matters that require executive attention.
• Assist in preparing business reports, performance updates and data insights.
• Liaise with internal departments and external partners to facilitate executive projects and communication.

About you

Our client is seeking a capable and proactive individual who can operate effectively in a fast-paced sector. You’ll be confident managing multiple priorities, highly organised and able to build strong working relationships across all levels of the business.

Experienced required

• Proven experience supporting senior executives or directors within a fast paced sector.
• Excellent organisational and multitasking ability.
• Meticulous attention to detail.
• Clear, confident communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite.
• A proactive and adaptable working style, capable of anticipating needs and responding quickly to change.

For further information please hit APPLY and we will be in touch with further information.