Executive Assistant

Robert Walters; Northampton; Hybrid; GBP 25,000 - 40,000; Full time

Job summary

A leading recruitment agency in Northampton seeks an Executive Assistant to support its Senior Leadership Team on a temporary basis. The role involves managing calendars and travel for the CEO and CFO, while ensuring confidentiality and high organization. Ideal candidates are proactive and experienced in high-level administrative support. This hybrid position requires approximately 2–3 days in the office during handover.

Qualifications

• Proactive and independent worker.
• Diplomatic and discreet in sensitive situations.
• Capable of managing complex workloads.
• Anticipates needs for smooth operations.

Responsibilities

• Provide assistance to the CEO and CFO.
• Manage a confidential calendar and coordinate travel arrangements.
• Ensure effective use of executive's time.
• Occasional support for other directors.

Skills

Experience supporting senior stakeholders

Highly organized

Managing complex diaries

Strong interpersonal skills

Meticulous in managing itineraries

Collaborative and flexible team player

Job description

We have an exciting opportunity for an Executive Assistant to support the Senior Leadership Team on a temporary basis while they recruit permanently. The role is immediate, with interviews scheduled early next week and a start mid-week for handover.

In this role, you will provide executive assistance to the CEO and CFO, including managing a confidential calendar, coordinating requests for attendance, travel arrangements, meetings, and events, and ensuring the effective use of the CEO’s time. A high level of confidentiality and discretion is essential. Support may occasionally be required for other directors.

The position is hybrid, with 2–3 days in the Northampton office, though more days are required during the handover.

About You

• Experience supporting senior stakeholders with high-level administrative support.
• Highly organized, capable of managing multiple tasks seamlessly.
• Proven ability to manage complex diaries, coordinate meetings, travel, and events efficiently.
• Strong interpersonal skills to build effective relationships with internal and external stakeholders.
• Meticulous in managing itineraries and logistics.
• Collaborative, flexible, and supportive team player.

Person Specification

• Proactive, independent, and able to work well in a team.
• Diplomatic, tactful, and discreet in sensitive situations.
• Capable of managing complex workloads and meeting tight deadlines.
• Anticipates needs and plans proactively for smooth operations.

Robert Walters Operations Limited is an employment business and agency and welcomes applications from all candidates.