Executive Assistant

Lily Shippen; North East; On-site; GBP 45,000 - 50,000; Full time

Job summary

A dynamic technology firm in Newcastle is seeking an experienced Executive Assistant to support the Partner Board team. The ideal candidate will be responsible for optimizing schedules, managing communications, and enhancing operational efficiency. Applicants should have a proven track record in a similar role within the tech sector, with strong organisational skills and the ability to handle sensitive information confidently. Join a fast-paced environment committed to growth and innovation.

Qualifications

• Proven experience as an Executive Assistant working within the tech sector at C Suite level.
• Strong organisational skills, with the ability to multitask and prioritise effectively in a fast-paced environment.
• Ability to handle sensitive information with discretion and professionalism.
• High level of initiative and ability to work independently.
• Proficiency with productivity tools (Google Workspace, Notion, etc.) and ability to pick up new ones easily.

Responsibilities

• Optimise Director’s calendar by aligning schedules with business priorities.
• Manage travel arrangements and itineraries.
• Prepare agendas and take detailed notes during meetings.
• Drive internal engagement with surveys, documentation, and process improvements.
• Create systems to prioritise high-priority communications.

Job description

Our client, a market leading Data and Analytical business based in the heart of Newcastle is seeking an experienced EA to join their busy team. Working within a dynamic and rapidly growing Tech company you will work directly with the Partner Board team providing full support to maximise their effectiveness, streamline operations and help drive company growth. As an EA, you'll be the critical force that amplifies their Director's productivity and impact. You'll take ownership of their time management, communications and administrative workload, allowing them to focus on all Partner Board duties are carried out.

Location: Newcastle- 5 days in the office

Salary: £45,000 to £50,000 per annum.

Contract: Permanent

Consultant: [e-mail] - Please direct all enquiries to Charley.

This is an exciting new role that presents an incredible opportunity for someone to take charge and help shape the direction of the company’s EA team. As EA, you will act as the right hand to the Partner Board team, managing their schedule, prioritising tasks and ensuring seamless day-to-day operations.

Executive Support:

• Optimise Director’s calendar by aligning schedules with business priorities, creating focused work blocks and ensuring effective meeting preparation
• Proactively manage meeting quality through clear agendas, goals and contextual information.
• Conduct weekly time audits and optimise workflows to maximise productive time.
• Email & Communication Management.
• Streamline email with intelligent filtering, prioritisation and actionable summaries.
• Draft professional communications that align with founders' voice and strategic objectives.
• Create systems to ensure only high-priority communications require direct founder attention.
• Organising events.

Travel & Logistics:

• Help manage travel arrangements and itineraries

General Administrative Duties:

• Enhance visibility through social media and content repurposing
• Drive internal engagement with surveys, documentation and process improvements
• Enhance visibility through social media and content repurposing

Meeting Coordination:

• Prepare agendas, ensure all materials are ready for Board meetings, and take detailed notes during meetings as necessary. Track follow-up actions from meetings and ensure timely completion. Organise and manage events, including executive meetings, team-building sessions and corporate events.

Other Duties as Required:

• Take on any ad-hoc tasks to ensure the smooth running of the business and support the Board Team in their day-to-day responsibilities.

Requirements:

• Proven experience as a career Executive Assistant working within the tech sector at C Suite MD level.
• Strong organisational skills, with the ability to multitask and prioritise effectively in a fast-paced environment.
• Ability to handle sensitive information with discretion and professionalism.
• High level of initiative and ability to work independently.
• Proficiency with productivity tools (Google Workspace, Notion, etc.) and ability to pick up new ones easily.

Skills & Qualifications:

• Proven 3 years + experience as an Executive Assistant within a tech sector or C Suite level

Skills:

• Excellent communication skills both written and verbal.
• Adaptability to shifting priorities and changing business needs.
• Enthusiastic, flexible and approachable demeanour.
• Strong interpersonal skills and the ability to collaborate with various teams.
• Strong attention to detail.
• Ability to remain professionally calm within an ever-changing environment.
• Ability to work under pressure while maintaining professionalism.

Attributes:

• A proactive, can-do attitude with adaptability in a fast-paced environment.
• High level of discretion and confidentiality.
• Strong interpersonal skills and the ability to build relationships at all levels.

This is an excellent opportunity to join a fast-paced and leader in the Tech sector. With such a strong focus on growth and innovation, our client provides an exciting setting for an exceptional EA looking to gain further experience in fast paced environment. This role is perfect for someone eager work within a developer lead sector.

Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries.

We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you’re seeking a new opportunity or looking to hire top talent, we’re here to help. If you’re an experienced Executive Assistant looking for a new challenge in a strategic, data-driven role, we would love to hear from you.