Executive Assistant

Bighornlaw; Newtown; On-site; USD 69,000; Full time

Job description

Posted 2 days ago

Description

Join the number one real estate team Connie Widmann and Team with William Raveis Real Estate in Newtown, CT, a fast-paced and dynamic team with exciting growth potential. As an Executive Assistant, you will play a crucial role in ensuring smooth day-to-day operations, managing transactions, overseeing marketing and social media efforts, and providing high-level administrative support.

Responsibilities

Executive & Administrative Support:

• Monitor and manage emails, including client and attorney correspondence. Flag important emails for Connie and organize inbox into transaction or subject-based folders.
• Maintain and coordinate Connie’s calendar.
• Track commissions, ensure Romio is up to date, and enter data into the spreadsheet.
• Prepare contracts, listing paperwork, and transaction-related documents, ensuring they are circulated for digital signatures.
• Maintain compliance by organizing files in SkySlope, submitting commission requests, and ensuring all required documents are filed.
• Prepare marketing materials and comparative market analyses (CMA) for listing appointments.
• Print and organize buyer packets for showings and email tour schedules in advance.
• Attend listing photo shoots and assist with staging when needed.
• Ensure timely payment of MLS auto-pay, board dues, and E&O insurance.
• Manage team licensing with DCP, including renewals and adding/removing team members.

Marketing & Social Media Management:

• Create and schedule social media posts using Hootsuite, including:
• Just Listed/Sold announcements (How I Did It posts after closing).
• Open house promotions.
• Market insights from Keeping Current Matters (KCM).
• Engaging lifestyle and local event content.
• Holiday posts.
• Strategically boost social media posts to increase reach.
• Maintain and update Google Business profile.
• Upload virtual listing tours on YouTube.
• Develop dedicated property websites for listings using Luxury Presence (LP).
• Build targeted mailing lists using Property Radar.
• Collaborate with the regional marketing coordinator to create/update marketing materials.
• Write original copy or refine content using AI tools.
• Design and send quarterly newsletters through Mailchimp (or potentially via Follow-Up Boss (FUB)).

Qualifications

• Not required, but having a Real Estate License would be added value.
• 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar
• Must have graduated high school or received an equivalent certificate of completion
• Accustomed to working on strict deadlines and handling confidential information
• Experience using Microsoft Office
• Strong organizational skills, communication skills, time management skills, and interpersonal skills

Compensation

$68,500 yearly

As an Executive Assistant for Connie Widmann & Team, you’ll play a critical role in supporting one of the top real estate teams, ensuring smooth operations, enhancing our online presence, and helping drive business growth.

• Exciting & Fast-Paced Environment – No two days are the same! You’ll manage schedules, coordinate transactions, and streamline operations to keep the business running seamlessly.
• Social Media & Marketing Impact – Use your creativity to manage and grow our online presence through engaging content, helping to increase visibility and client engagement.
• Growth & Development – Gain valuable industry experience and mentorship while honing your skills in business management, real estate, and client relations.

If you’re detail-oriented, tech-savvy, and love being the backbone of a thriving business while elevating its digital presence, this is the perfect opportunity for you!